Reviewing Payment Batches Using a Mobile Tablet Application
To review batches of payments using a tablet:
Open the application by tapping the Payment Appr icon on your device, and then log in.
See Logging In to Mobile Enterprise Applications.
On the Payment Batch Approval home screen, you can view the list of batches that are currently awaiting approval.
The batches are categorized by users and are graphically displayed in the Payment Batches to Approve by User section. Each colored portion of the pie chart depicts the percentage of batches that are yet to be approved for each user.
To refine the list of batches displayed, tap the Filter button at the top of the left pane. You can filter the batches by:
Batch Date
User ID
Batch Number
Batch Type
By default, the system populates this filter field with the batch type specified in the Batch Type processing option of the version of the Work With Batches program (P0011) that you use for the mobile application.
In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system:
Takes you to the list of batches that are displayed based on your filter values
Saves the filter values that you entered
The system displays the saved filter values the next time you open the filter screen.
To discontinue the use of filter values in your search, tap the Cancel button. When you tap the Cancel button, the system:
Takes you to the list of batches associated with the last saved filter values, if applicable
Ignores the filter values that you entered, and restores the last saved filter values to the filter fields
To delete all the filter values that you specified, and to enter new filter values, tap the Clear button.
To review the details of a batch, tap the batch from the list of batches.
The system takes you to the Payment Journal Review screen that has a list of payments associated with the batch. In the right pane, the Payments by Supplier and Currency section graphically displays the categorization of payments based on the supplier and currency amount.
To refine the list of payments displayed, tap the Filter button at the top of the left pane. You can filter payments by:
Payment Number
Payment Type
Currency Code
G/L Date
In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system displays vouchers based on your filter values.
To discontinue the use of filter values, and to close the filter screen, tap the Cancel button.
To delete all the filter values that you specified, and to enter new filter values, tap the Clear button.
To review the details of a payment, tap the payment from the list in the left pane.
The system takes you to the Payment Details screen. In the header, the system displays the payment details, such as batch number, payment document number, payee, payment date, account, payment amount, and base currency. If the payment involves foreign amounts, the exchange rate and currency is also displayed.
In the left pane, the system displays a list of vouchers associated with the payment. For a voucher that involves foreign amounts, the foreign amount and the foreign currency is displayed in the list. In the right pane, the Voucher Details tab is open by default, and the system displays header information and line-level details of the selected voucher.
In the Voucher Details tab in the right pane, you can:
Review the voucher header information, such as invoice number, service/tax date, business unit, invoice date, payment terms, and G/L date.
Review line-specific information, such as the tax rate/area, tax explanation code, due date, pay status, gross amount, taxable amount, tax amount details, and remarks associated with the line.
Review text and photo attachments associated with a voucher line. Tap the first button on the left of the line to open the text attachments. The system retrieves the text attachments from the base EnterpriseOne system and displays the texts in a different screen. To view photos attached to a voucher line, tap the button below the text attachment button. The system displays the photos in a different screen with a list of photos in the left pane, and the first photo in the list, in the right pane.
When there are no image and text attachments associated with the voucher entry, the buttons are disabled.
To review general ledger distribution information, tap the G/L Distribution tab. You can review header information, such as the supplier address, amount to distribute, explanation, and G/L date.
Below the header information, you can review line-level details of how the invoice amount is distributed to multiple accounts. You can tap on the text and image buttons to view text and image attachments.
To return to the list of payments in the batch, tap the Payments button at the top left of the screen.
To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.