Reviewing Receipt Batches Awaiting Approval Using a Mobile Smartphone Application
To review batches of receipts using a smartphone:
Open the application by tapping the Receipt Appr icon on your device, and then log in.
See Logging In to Mobile Enterprise Applications.
On the Receipt Batch Approval home screen, you can view the list of batches that are currently awaiting approval.
To refine the list of batches displayed, tap the Filter button at the top of the pane. You can filter the batches by:
Batch Date
User
Batch Number
Batch Type
By default, the system populates this filter field with the batch type specified in the Batch Type processing option of the version of the Work With Batches program (P0011) that you use for the mobile application.
In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system:
Takes you to the list of batches that are displayed based on your filter values
Saves the filter values that you entered
The system displays the saved filter values the next time you open the filter screen.
To discontinue the use of filter values in your search, tap the Cancel button. When you tap the Cancel button, the system:
Takes you to the list of batches associated with the last saved filter values, if applicable
Ignores the filter values that you entered, and restores the last saved filter values to the filter fields
To delete all filter values you specified, and to enter new filter values, tap the Clear button.
To review a batch, tap the batch from the list of batches.
The system displays a list of receipts associated with the selected batch. For a receipt that involves foreign amounts, the foreign amount and foreign currency are displayed in the list.
The system displays the receipt number, receipt date, payor number, domestic amount, and foreign amount (in case of a foreign transaction) for each receipt in the batch.
To refine the list of receipts displayed, tap the Filter button at the top of the pane. You can filter receipts by:
Receipt Number
Receipt Date
Payor Number
Base Currency Code
In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system displays receipts based on your filter values.
To discontinue the use of filter values, and to close the filter screen, tap the Cancel button.
To delete all the filter values that you specified, and to enter new filter values, tap the Clear button.
To review details of a receipt, tap the receipt. The system displays the header and the line-level details of the receipt in three tabs: Receipt Details, Domestic Amounts, and Foreign Amounts (if the receipt is for a foreign transaction).
The Receipt Details tab is displayed by default.
On the Receipt tab:
Review the header information, such as company name and number, payor name, customer name and number, bank account, G/L date, and receipt date.
Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, payment amount, discount taken, gross amount, and due date.
Review text and photo attachments associated with a receipt entry. Tap the first button on the left of the line to open the text attachments. The system retrieves the text attachment from the base EnterpriseOne system and displays the texts in a different screen. To view photos attached to a receipt entry, tap the button below the text attachment button. The system displays the photos in a different screen with a list of photos in the left pane, and the first photo in the list, on the right pane.
When there are no image and text attachments associated with the receipt, the buttons are disabled.
To review domestic amount details of the receipt, tap the Domestic tab.
On the Domestic tab:
Review payment amount, write-off amount, discount taken, chargeback, and base currency code.
Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, payment amount, discount taken, gross amount, and due date.
Review text and photo attachments.
If the receipt is for a foreign transaction, the Foreign tab is also displayed. To review foreign amount details of the receipt, tap the Foreign tab.
On the Foreign tab:
Review payment amount, write-off amount, discount taken, chargeback, and exchange rate.
Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, payment amount, discount taken, gross amount, and due date.
Review text and photo attachments.
To return to the list of receipts in the batch, tap the Receipts button at the top of the screen.
To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.