Reviewing Receipt Batches Awaiting Approvals Using a Mobile Tablet Application
To review batches of receipts using a tablet:
Open the application by tapping the Receipt Appr icon on your device, and then log in.
See Logging In to Mobile Enterprise Applications.
On the Receipt Batch Approval home screen, you can view the list of batches that are currently awaiting approval.
The batches categorized by users are graphically displayed in the Receipt Batches to Approve by User section. Each colored portion of the pie chart depicts the percentage of batches awaiting approval for each user.
To refine the list of batches displayed, tap the Filter button at the top of the left pane. You can filter the batches by:
Batch Date
User
Batch Number
Batch Type
By default, the system populates this filter field with the batch type specified in the Batch Type processing option of the version of the Work With Batches program (P0011) that you use for the mobile application.
In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system:
Takes you to the list of batches that are displayed based on your filter values
Saves the filter values that you entered
The system displays the saved filter values the next time you open the filter screen.
To discontinue the use of filter values in your search, tap the Cancel button. When you tap the Cancel button, the system:
Takes you to the list of batches associated with the last saved filter values, if applicable
Ignores the filter values that you entered, and restores the last saved filter values to the filter fields
To delete all the filter values you specified, and to enter new filter values, tap the Clear button.
To review a batch, tap the batch from the list of batches.
The system displays the Receipt Journal Review screen. The left pane has a list of receipts associated with the batch.
In the right pane, the system displays the header and the line-level details of the first receipt in three tabs: Receipt Details, Domestic Amounts, and Foreign Amounts (if the receipt is for a foreign transaction).
To refine the list of receipts displayed, tap the Filter button at the top of the left pane. You can filter receipts by:
Receipt Number
Receipt Date
Payor Number
Base Currency Code
In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system displays receipts based on your filter values
To discontinue the use of filter values, and to close the filter screen, tap the Cancel button.
To delete all the filter values you specified, and to enter new filter values, tap the Clear button.
To review details of a receipt, tap the receipt in the left pane. In the Receipt Journal Review screen, the Receipt Details tab is displayed by default.
On the Receipt Details tab:
Review the header information, such as company name, customer number, bank account, G/L date, exchange rate (in case it is a foreign transaction), and remark.
Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, company number and name, payment amount, discount taken, gross amount, due date, remark, and receipt reference details.
Review text and photo attachments associated with a receipt entry. Tap the first button on the left of the line to open the text attachments. The system retrieves the text attachment from the base EnterpriseOne system and displays the texts in a different screen. To view photos attached to a receipt entry, tap the button below the text attachment button. The system displays the photos in a different screen with a list of photos in the left pane, and the first photo in the list, on the right pane.
When there are no image and text attachments associated with the receipt, the buttons are disabled.
To review domestic amount details of the receipt, tap the Domestic Amounts tab.
On the Domestic Amounts tab:
Review payment amount, write-off amount, A/R total, deduction amount, discount taken, chargeback amount, and G/L total amount.
Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, company name and number, payment amount, discount taken, gross amount, due date, remark, and receipt reference details.
Review text and photo attachments.
If the receipt is for a foreign transaction, the Foreign Amounts tab is also displayed. To review foreign amount details of the receipt, tap the Foreign Amounts tab.
On the Foreign Amounts tab:
Review payment amount, write-off amount, discount taken, chargeback, and base currency amount.
Below the header information, you can review the line-level details of the invoices that have been matched to the receipt, such as the document number, document type, company name and number, payment amount, discount taken, gross amount, due date, remark, and receipt reference details.
Review text and photo attachments.
To return to the list of batches, tap the Batches button at the top left of the screen.
To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.