1. Tax Processing Implementation Guide
  2. Entering Tax Information by Pay Item and G/L Account

Entering Tax Information by Pay Item and G/L Account

Access the Amount to Distribute by Pay Item and Tax form.

The system displays forms that enable you to distribute the amounts by pay item and account. The system displays the same forms when you use the following programs:

  • Standard Invoice Entry (P03B11)

  • Batch Invoice Revisions (P03B11Z1)

  • Standard Voucher Entry (P0411)

  • Batch Voucher Revisions (P0411Z1)

Note: When the tax constant is enabled and you use programs that contain the Track Taxes field, the system automatically sets the value to 1 if the invoice or voucher pay item has tax information; otherwise the system sets the field to 0. The Track Taxes field is not input capable.

  1. Enter invoice or voucher header information and pay items on the transaction entry form. Verify that the Balance GL Distribution by Pay Item and Tax constant is set for the company number that you enter in the Company field. Click OK.

  2. On the Amount to Distribute by Pay Item and Tax form, the system displays invoice information in the header and displays pay item, tax information, and amount to distribute in the records grid. You can select Exit Out of Bal from the Form menu to exit this program without balancing the amounts.

    When you select a pay item from the records grid, the system displays the information in the Pay Item and Remaining Amount fields in the Account Distribution grid. Use the Account Distribution grid to distribute the amount to different accounts. You must select each pay item individually to distribute the amounts. If you are updating a record, the system disables the pay items that were already fully distributed in the Account Distribution grid.

    If the customer or supplier master record has a default G/L account, the system displays this account for each pay item that is selected. If the customer or supplier master record has a default model journal entry, the system displays this model journal entry for each pay item that is selected. You are able to override both a default G/L account and a default model journal entry.

    You can select the Show Incomplete Only check box to display only the pay items that have not been distributed.

    On the Amounts to Distribute by Pay Item and Tax form, click OK after you distribute each pay item.

  3. The system displays the G/L Distribution form with the account and amount distribution from the Amounts to Distribute by Pay Item and Tax form. When you click OK, the system balances each G/L amount total by pay item with the invoice pay item amount. If the G/L amount total by pay item is not in balance, the system displays an error message for that pay item. If you click cancel, the system cancels the entire transaction.

    Note: You can also access from the Amounts to Distribute by Pay Item and Tax form by selecting Amount to Distribute from the Form menu on the G/L Distribution form. If the tax constant is disabled and you select Amount to Distribute from the Form menu, the system displays the Tax Amount to Distribute program (P0000209), which displays only the amount to distribute by tax information.