Creating Individual Pension Records

Access the Pension Maintenance form.

Note: To add amounts to additional boxes on the T4A form, complete the Box Number and Amount fields in the detail area. Amounts that you enter on the Pension Maintenance form will be added to any PDBA amounts that are calculated for the same boxes on the T4A form through special handling.

Address Number

Enter the address book number of the employee for whom you want to create a pension record.

Home Company

Enter the company number where the employee records generally reside.

Tax Area (Work)

Enter a code that identifies a geographical location and the tax authorities for an employee work site, including employee and employer statutory requirements. In the Vertex payroll tax calculation software, the tax area code is synonymous with GeoCode. To determine the valid codes for the location, refer to the documentation for the tax calculation software that you are using.

BIN Number (Business Identification Number)

Enter a number that identifies the company to the tax authority. This number can include the tax ID number for an individual, a federal or state corporate tax ID, a sales tax number, and so on.

Tax Year

Enter the tax year, including the century.

Pension Plan Number

Enter the seven-digit registration number issued for the employees' pension plan or deferred compensation profit-sharing plan.

Amount

Enter an amount for a specific box on a year-end form.

The pension adjustment amount will print in either box 034 on a T4A form or in box 52 on a T4 form. Amounts in the detail area will print on a T4A form in the box that you specify.

Box Number

Enter the number of the box as it appears on the year-end form.

Print on T4A

Select this option if you want to report the employee's pension information on a T4A form.

If you select the Print on T4A option, the employee's pension adjustment amount and pension plan number will print in boxes 034 and 036 on a T4A form. If you do not select the Print on T4A option, the employee's pension adjustment amount and pension plan number will print in boxes 50 and 52 on the employee's T4 form.

Note: Regardless of whether you are printing the pension adjustment amount and pension plan number on a T4 or T4A form, the system displays box number 034 next to pension adjustment amounts in the detail area of the Work With Pension Maintenance form. However, if the Print on T4A option is not selected, the system will print the information on a T4 form.