1. Canadian Payroll Year-End Processing Guide
  2. Understanding Magnetic Media

Understanding Magnetic Media

You must use the magnetic media XML format to report year-end information to the Canada Revenue Agency (CRA) for these forms:

  • T4

  • T4A

  • NR4

  • Relevé 1

  • Relevé 2

The CRA and Ministere du Revenue du Québec accept XML files on diskette, CD-ROM, or DVD-ROM.

The magnetic media programs also create audit reports that enable you to verify the magnetic media submission.

Important: You cannot create magnetic media tables for archived records. You must create magnetic media before you archive.

The system provides these magnetic media programs:

  • R77501 - Create T4 Magnetic Media File and Audit Report.

  • R77502 - Create Relevé 1 Magnetic Media File and Audit Report.

  • R77503 - Create T4A Magnetic Media File and Audit Report.

  • R77504 - Create Relevé 2 Magnetic Media File and Audit Report.

  • R77505 - Create NR4 Magnetic Media File and Audit Report.

You use the Reports Setup form, which you access from the Canadian Year End Workbench, to set up these programs.

The magnetic media programs (R77501, R77502, R77503, R77504, and R77505) call these table conversion programs, which create the XML files:

  • Create T4 Magnetic Media Table – XFLAT Format table conversion program (R89772001X).

  • Create Relevé 1 Magnetic Media table conversion program (R89772002X).

  • Create T4A Magnetic Media Table – XFLAT Format table conversion program (R89772003X).

  • Create NR4 Magnetic Media – XFLAT Format table conversion program (R89772005X).

  • Create Relevé 2 Magnetic Media table conversion program (R89772006X).

This table lists the recommended names of the XML files that are produced by the magnetic media programs:

Table Conversion Program

Recommended XML File Name

Create T4 Magnetic Media Table – XFLAT Format table conversion program (R89772001X)

T4.xml

Create Relevé 1 Magnetic Media table conversion program (R89772002X)

Relevé1.xml

Create T4A Magnetic Media Table – XFLAT Format table conversion program (R89772003X)

T4A.xml

Create NR4 Magnetic Media – XFLAT Format table conversion program (R89772005X)

NR4.xml

Create Relevé 2 Magnetic Media table conversion program (R89772006X)

Relevé2.xml