1. 1099 Year-End Processing Guide
  2. Example of Combining Companies for 1099 Processing

Example of Combining Companies for 1099 Processing

This example describes a company in which the address book record and company record are not the same number. The company number is 500 and the address book number is 5005.

Company 500 owns companies 100 and 200 and shares the same tax ID. For 1099 processing, you must set up related address book combining so that company 500 is the payer on all 1099 returns for the three companies (500, 100, and 200).

For this example, assume that:

  • The address book and company records are the same number for company 100 as well as for company 200.

  • Companies 100, 200, and 500 use the second related address number for address book combining.

For companies 100 and 200, the second related address on the address book record is set to 500.

Note: 500 is the company number, and not the company address number. Company 500 must exist in the Company Name and Numbers program P0010 (F0010) for alternate address combining to process correctly.

Company 500 does not have an address book number of 500; therefore, when the company record was set up, 5005 was assigned as the company address number. The Company Constants table (F0010) stores this information. You can view this information by using the Company Names & Numbers program (P0010).

These programs use related address book combining to produce 1099s for company 500:

  • Build A/P Workfile program (R04514FP). With the Alternate Address Combining processing option set to 2, this program uses company number 500 (from the second Address Number field on the Address Book Revision form) and the tax ID of the address book number (5005) that is associated with company 500 to build the record in the 1099 A/P Worktable (F045143).

  • Write Media program (P04515). This program uses the address book number (5005) that is associated with company 500 to locate the mailing address for the 1099 return.

  • Build G/L Workfile program (R04514). With the Alternate Address Combining processing option set to 2, this program uses company number 500 (from the second address number field on the Address Book Revision form) and the tax ID of the address book number (5005) that is associated with company 500 to build the record in the 1099 G/L Worktable (F045141).