Printing 1099 Returns
Access the Write 1099 Media form.
To print 1099 returns, you do not need to complete any fields under the Electronic Media heading. The three fields that are enabled are used to print information on the summary report for review purposes. The disabled fields are used only for filing electronically to the Internal Revenue Service (IRS).
- 1099 Reporting Year
Enter the four-digit 1099 reporting or calendar year for which you are creating the 1099 returns. This year must be the same as the year that you used to create the 1099 workfiles.
Note: Ensure that you enter the correct year. The system uses this value in the Payer A, Payee B, and Transmitter T records for electronic filing. If the 1099 reporting year is incorrect, the IRS might impose penalties or reject the submission. On January 1st of each year, the tax field will automatically get updated to the current reporting year.- 1099-MISC, 1099-DIV, 1099-INT, 1099-G, and 1099-NEC
Select the type of 1099 return. Options are:
1099-MISC
1099-DIV
1099-INT
1099-NEC
1099-G
- Electronic Media and Paper Forms Only
Select the reporting medium you want to use, to submit 1099 data to the IRS. Options are:
Electronic Media: Select to create an electronic file.
Paper Forms Only: Select to create preprinted forms, paper facsimiles, or proof reports.
- Original, Corrected, Replacement, and Test
Select the status of the 1099 returns. Options are:
Original: Indicates that the 1099 return is the original return.
Corrected: Indicates that the 1099 return is a corrected return. For preprinted forms, the system marks the corrected check box at the top of the 1099 form.
Replacement: Indicates that the electronic file replaces a file that IRS/MCC returned to the transmitter due to errors encountered during processing.
Test: Indicates that the electronic file is a test. Select this option if you must submit a test version of the electronic file to the IRS for approval before you file 1099 returns.
- Preprinted Forms
Select to choose preprinted 1099 laser forms. The system prints information on preprinted 1099 laser forms. Miscellaneous and dividend returns are printed in the standard two-to-a-page format and interest forms are printed in the standard three-to-a-page format approved by the IRS.
See: IRS Publication 1220.https://www.irs.gov- Blank-Sheet
Select to print Blank-Sheet format. This template prints on a blank paper, either one or two forms on one page, and prints the Recipient instruction after each page. This is a copy of the "Copy B" that the IRS provides. This template prints the boxes as well as the data that they contain.
- Paper Facsimiles
Select to print paper facsimiles. The system prints the name, address, and tax ID of the payer and payee, the address book number of the payee, and a summarized amount for each applicable box on the 1099 return, on an 8 1/2 by 11 inch paper. The report prints information for each payee on a separate page. The facsimile report is acceptable for sending to the payee and for internal records, but you cannot send it to the IRS. It includes the information that the supplier is required to report on an income tax return, as well as the Instructions to Recipient, which the IRS provides on preprinted forms.
- Proof Report
Select to print a proof report. The system prints the name, address, and tax ID of the payer and payee, the address book number of the payee, and a summarized amount for each applicable box on the return.
- Transmitter Company
Specify the company number. You use this field when you report 1099 data electronically,. You can also use this field when running printed forms, if you want this information to print on the summary report for review purposes.
- Transmitter Control Code
Specify the five-character alphanumeric code that the IRS assigns. This code is required to report 1099 data electronically, but you can also use this field when running printed forms if you want this information to print on the summary report for review purposes.
- Transfer Agent
If you are using a third party to submit 1099s, enter the address book number of the third party. You typically use this field when reporting 1099 data electronically, but you can also use this field when running printed forms if you want this information to print on the summary report for review purposes.