1. 1099 Year-End Processing Guide
  2. Understanding Electronic Filing

Understanding Electronic Filing

After you print 1099 forms for suppliers, you create a file that can be used for electronic filing for the 1099 returns that you submit to the IRS.

The IRS prescribes the formats for electronic filing, and the software generates the data that complies with the IRS requirements.

To submit electronic filing for 1099 returns, complete these steps in sequential order:

  1. Write 1099 data for electronic filing.

  2. Export 1099 data to a text file.

  3. Print the contents of the text file (optional).

  4. Verify the accuracy of the 1099 data in the text file.

  5. Adjust 1099 records in the text file, as necessary.

When you print 1099 returns, the Write 1099 Media program (R04515) combines data from the 1099 A/P Worktable (F045143) and 1099 G/L Worktable (F045141) to create a new worktable, the 1099 Merged Worktables (F04514). Then, when you select electronic filing as the reporting medium, the program writes data from the F04514 table to the 1099 Electronic Media table (F04515OW).

The electronic file that you submit to the IRS must include all 1099 information. Therefore, when you write 1099 data for electronic filing, make sure that you do not inadvertently use a version of the Write 1099 Media program.