Understanding the 1099 G/L Register

If you use the G/L method to process 1099s, print the 1099 G/L Register (R04512). This report uses data stored in the Account Ledger table (F0911). It lists suppliers with Person/Corporation code of P or N, and gathers voucher payment information based on the value in GLCN and GLDKJ. The check date must be in the 1099 year specified in the processing option date. The AA and TX ledger values will print to provide the totals for the 1099s by supplier.

After you adjust 1099 payment records in the Account Ledger table (F0911) for the reporting year, you can run the 1099 G/L Register to review the 1099 totals for each supplier. The 1099 G/L Register also provides an audit trail of the TX (tax) ledger records that you entered to adjust payment records and the original AA (actual amount) ledger records. This report also selects vouchers by payment date and shows all voucher detail; therefore, it can be very long.

Unlike the 1099 A/P - G/L Combined Register (R04512FB), the 1099 G/L Register does not have processing options for minimum amounts and, therefore, lists all suppliers with vouchers paid in the current reporting year unless a supplier is specifically excluded in the data selection.

Some suppliers that are listed on the 1099 G/L Register might not be processed by the Write Media program (P04515). The Write Media program produces 1099 forms only for suppliers with payments that exceed the IRS minimum amounts.

To view the totals that are reported to the IRS on the 1099 forms, print the 1099 A/P - G/L Combined Register. This report has processing options for minimum amounts, which exclude suppliers that do not meet the minimum amount requirements of the IRS.