Write Media Program Questions

This table lists frequently asked questions about the Write Media program (P04515), that is used to produce 1099 returns, and their answers:

Question	Answer
Can I change the data sequence of the Write Media program (P04515)?	No. Do not change the data sequence for this program.
How are the Transmitter Control Code and Payer Name Control fields used, and what should I enter in these fields?	The transmitter control code (TCC) is a five-character alphanumeric code that the IRS assigns when you file Form 4419 (Application for Filing Returns Electronically). Companies that meet IRS requirements to file returns electronically are required to file this form. The payer name control (PNMC) is the business name associated with the TCC. The IRS assigns both the TCC and PNMC codes to your business for filing and transmitting purposes. The payer name control value is an optional, four-character code. This code is printed on the mailing label that the IRS uses to send out 1099 packages to payers on record each December. If you do not receive a 1099 package or if you do not know the code for the payer name control, leave this field blank.
Why is the wrong company printing on the 1099 form?	Each company in the Address Book Master table (F0101) has a unique address book number, but two or more companies might have the same tax ID. The processing options for the Build G/L Workfile (R04514) and Build A/P Workfile (R04514FP) programs enable you to combine alternate addresses under one tax ID. When you use the combining feature for companies and suppliers, you must select the same alternate address number field throughout the system. Verify that the processing options are set correctly and that the same alternate address number field is used in the combining process for both company and supplier.
Is the company phone number required on the 1099 form?	Yes, this is required and necessary if a payee needs to contact a payer.
The Write Media program is printing an amount in the wrong box. How can I move this amount to the correct box?	If you use the G/L method and require an audit trail, move the G/L distribution account to the correct AAI for PXxxxx. Then rerun the Build G/L Workfile program (R04514). If you do not require an audit trail, use the Enter A/P Workfile Adjustment program (P04510FP) to add the incorrect information with the reverse amount. On a separate line, enter the information with the correct amount and box. When the 1099 forms are written and the 1099 A/P Worktable (F045143) is merged with the 1099 G/L Worktable (F045141), the reversing entry in the F045143 table and the original entry in the F045141 table net to zero. The only entry for the 1099 will be the F045143 record you just entered for the correct amount in the correct box. Ensure that you identify all suppliers that are affected by the incorrect AAI. For the A/P Ledger method, use the Enter A/P Workfile Adjustment program, locate the transaction, replace the wrong type return (TR) value with the correct value, and click OK.
How do I combine 1099 information for suppliers from different companies?	The companies being combined must have the same tax ID. You select a company and add reference its address number to the other companies' address book records, by using one of the alternate address book number fields. Then, run the Build G/L Workfile program to build the F045141 table or the Build A/P Workfile program to build the F045143 table, and specify the alternate address book number that you used in the processing option. For example, assume that you have three companies with address book numbers 100, 200, and 300 and you enter 100 in the 2nd Address Number field of the address book records for companies 200 and 300. When you submit the program to build the F045141 table or the F045143 table, you enter 2 (to select the value entered in the 2nd Address Number field) for the processing option for combining 1099s for printing. The results combine the 1099 information across companies.
How do I know which company is the payer on the 1099 form if one company had the expense and a different company paid the voucher?	You use a processing option in the Build G/L Workfile program and select to build the F045141 table by using one of these criteria: The company from the G/L distribution on the voucher. The company that is associated with the last payment processed for the voucher.
The 1099 reporting company information does not print on the 1099 form. Why?	Your company does not have a tax ID in the address book record of the company. Add the company tax ID to the address book record. Then, either revise the F045143 records or rebuild the F045141 table by using the Build G/L Workfile program to include the company's tax ID. To revise the F045143 table, use the Enter A/P Workfile Adjustments program to add your company tax ID. You can also delete and rebuild the F045143 table.