Entering W-2 IRS-Defined Codes for Amounts Reported in Box 12

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W-2 IRS Defined Code

Enter a code that specifies the IRS designation for the type of earnings of benefit that is associated with the DBA. You can group similar DBAs in Box 12 of the W-2 by entering the same code in this field for all similar DBAs. For example, to group all 401(k) deductions on a W-2, enter D for all 401(k) DBAs.

You must also enter all DBAs for which you specify an IRS-defined code into the Special Handling tables you set up for Box 12. When you create W-2s, all DBAs that have D for this code are totaled and appear as one item in Box 12, with D to the left of the item, and the Deferred Compensation check box is selected.

All codes are IRS-defined and are supplied by the system in UDCs (06/S2).

Note: If the value that you want to enter in this field is more than two characters, enter the value in the W2 Special Handling Description field.