1. US Payroll Year-End Processing Guide
  2. IRIS 1099 Electronic Filing Setup

IRIS 1099 Electronic Filing Setup

Access the IRIS 1099 Electronic Filing Setup form. From Work With Year-End Workbench, select a year-end ID and then select 1099 e-File Process.

Year End ID

The system displays the year-end ID for the workfile that you selected in the Work With Year-End Workbench form.

The ID must be unique and identifies a group of records to be processed for year-end purposes.

Reporting Year (YY)

Verify the two-digit reporting year for the selected year-end ID. The reporting year must correspond to the tax year that you are filing.

Output Format

Specify the format of the electronic filing output. Values are:

  • CSV = IRIS Taxpayer Portal upload: Creates a CSV file for upload through the IRIS Taxpayer Portal.

  • XML = IRIS A2A transmitting solution: Creates XML output for the IRIS A2A transmitting solution.

Submission Details

Submission Type

Select the type of submission. Values are:

  • Original: Creates output for information returns that have not previously been filed with IRS IRIS.

  • Correction: Use this option only for information returns previously accepted by IRIS, including returns accepted with errors. Obtain the original receipt or submission identifier from the IRS acknowledgement.

  • Replacement: Replace an original transmission or original submission that IRIS rejected. Use only to replace a rejected production original transmission when IRS requires a replacement and the required IRS identifier is available.

Environment

Select the environment for the XML transmission. Values are:

  • Test: Creates output for the IRIS Assurance Testing System (ATS).

  • Production: Creates output for the IRIS production environment.

Use Production only after you confirm that the transmitter's TCC and the Software ID are authorized for production filing for the selected form type and reporting year.

Submission Channel Code

Specifies the method used to submit XML output to IRIS. For XML output, the system uses A2A (Application to Application).

Transmitter and Vendor Information (XML Fields)

Schema Version Number

The system displays the IRIS schema version used to generate the XML file.

Transmitter Control Code

Enter the five-character alphanumeric IRIS A2A Transmitter Control Code (TCC) assigned by the IRS. The TCC must be valid for the transmitter, EIN, and selected test or production environment.

Transmitter Company

Enter the company number for the organization, fund, or other reporting entity that transmits the electronic filing.

The company must exist in the Company Constants table (F0010) and identify a reporting entity that has a complete balance sheet. You can have intercompany transactions at this level. You can use company 00000 for default values, such as dates and automatic accounting instructions. Do not use company 00000 for transaction entries.

Transmitter Contact

Enter the Address Book number for the transmitter contact.

Software ID

The system displays the Software ID for the software package used to generate the XML file. Each software package is assigned a Software ID. Software Developers must obtain a new Software ID for each tax year. Update the software information annually in the IRIS Application for TCC.

Vendor Code

Select whether the employer uses a vendor or processes the filing in-house. Values are:

  • V: Vendor.

  • I: In-house.

If you select V, complete the Vendor Company and Vendor Contact fields. If you select I, the Vendor Company and Vendor Contact fields will be disabled.

Vendor Company

Enter the code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet.

Vendor Contact

Enter the Address Book number for the vendor contact. You can also use a long address or tax ID to locate the Address Book record. When you use a long address or tax ID, precede it with the special character defined in the Address Book constants. After the system finds the record, it returns the Address Book number to this field.

For example, if the special character is an asterisk (*) and the long address is TOTAL, enter *TOTAL. The system returns the associated Address Book number, such as 4100.

Form Type

Select one or more form types to include in the electronic filing output:

  • 1099-MISC: Includes Form 1099-MISC returns.

  • 1099-NEC: Includes Form 1099-NEC returns.

  • 1099-R: Includes Form 1099-R returns.

Filing Options

Combined Federal State Filing Flag

Use this option to specify whether the electronic filing includes data for the Combined Federal/State Filing (CF/SF) Program.

Select this option only when the employer participates in the CF/SF Program and the selected forms and states are eligible. Ensure that the year-end workfile includes the applicable state data and state totals. Leave this option unselected for a federal-only filing.