Paper Forms

For employees who file more than a certain number of Copy A forms for W-2s, 499R-2s, or 1099s, the IRS required that they submit an electronic file instead of sending Copy A form. Some states also require employers to file state copies on electronic filing. To research electronic filing requirements, contact the IRS office.

Employers who submit paper copies of year-end forms need to send all paper Copy A forms and all W-3, 499R-3, and 1096 forms to the appropriate SSA Data Operations Center as it appears on the year-end form.