Contents

• Title and Copyright Information
• Preface

1 Introduction to JD Edwards EnterpriseOne U.S. Payroll Year-End Processing

• JD Edwards EnterpriseOne U.S. Payroll Year-End Processing Overview
• JD Edwards EnterpriseOne U.S. Payroll Year-End Processing Implementation
  • Implementation Steps for U.S. Payroll Year-End Processing

2 Understanding U.S. Payroll Year-End Processing

• U.S. Payroll Year-End Processing Features
  • Release Levels
  • Changes Supported by U.S. Year-End Processing in 2021
• Preparation for Year-End Reporting
  • Government Regulations
  • Paper Forms
  • Deadline Information
  • Deadline Extensions and Waivers of Reporting Requirements
  • IRS and SSA Resource List
• The U.S. Payroll Year-End Processing Cycle and Process Flow
  • The U.S. Payroll Year-End Processing Cycle
  • The U.S. Payroll Year-End Processing Checklist
  • Setting Up UDCs
    • Employer Contact AN8 Phone (07Y|EC)
    • Employer Contact Email Fax (07Y/EF)
    • Setting Up Kind of Employer (UDC 07Y/KE)
    • Setting Up Country Code (UDC 07/CN)
    • Setting Up Special Handling Code (UDC 06/S2)
  • Verifying Payroll History
    • Corporate Tax IDs
    • Tax History Integrity Report
    • PDBA History Integrity Report
    • Tax History Integrity Report - F06136A/F06166A
    • Tax History Integrity Report - F06136B (PA ACT 32)
    • Running the Tax History Integrity Report - F06136A/F06166A (R077011A)
    • Setting Processing Options for the Tax History Integrity Report - F06136A/F06166A (R077011A)
      • Taxation
    • Running Tax History Integrity Report - F06136B (PA ACT 32) (R077011B)
    • Setting Processing Options for the Tax History Integrity Report - F06136B (PA Act 32) (R077011B)
      • Taxation

3 Processing Year-End Rollovers

• Understanding Year-End Rollovers
• Running the Year-End Rollover Program
  • Understanding Rollover Processing
  • Prerequisites of Processing Rollovers
  • Form Used to Run the Year-End Rollover Program
  • Processing Year-End Rollovers
  • Setting Processing Options for the Year-End Rollover Program (P07390)
    • Process
  • Reviewing Year-End Rollover Reports

4 Setting Up U.S. Payroll Year-End Processing

• Understanding Employee Setup for U.S. Payroll Year-End Processing
  • Employee Information
  • Employee Names and Addresses
• Setting Up Information in Box 13
  • Understanding Box 13 Information
    • Third-Party Sick Pay
    • Copies of Records
  • Forms Used to Set Up Information in Box 13
  • Setting Up a Statutory Employee
  • Setting Up an Employee As an Active Participant in a Retirement Plan
  • Entering Third-Party Sick Pay Records
  • Copying Third-Party Sick Pay Records
• Setting Up Employees Who Work in Multiple States
  • Understanding the Setup Requirements for Employees Who Work in Multiple States
    • Resident State as Base State
    • Other State as Base State
  • Prerequisite
  • Forms Used to Set Up Employees Who Work in Multiple States
  • Setting Up the Resident State as the Base State
  • Setting Up a State Other Than the Resident State as the Base State
• Setting Up Employees Who Work in Puerto Rico
  • Understanding Year-End Setup for Puerto Rico
  • Forms Used to Set Up Employees Who Work in Puerto Rico
  • Setting Up Employees Who Work in Puerto Rico
• Setting Up Contract and Pension Employees
  • Understanding Contract and Pension Employee Setup
  • Forms Used to Set Up Contract and Pension Employees
  • Setting Up Contract and Pension Employees
• Verifying Company Information
  • Understanding Company Address Information
  • Understanding Parent Companies
  • Forms Used to Specify a Parent Company
  • Specifying a Parent Company
• Verifying Tax Area Information
  • Understanding Tax Area Information
  • Forms Used to Verify Tax Area Information
  • Verifying Tax Area Information
• Setting Up Next Numbers for W-2s
  • Understanding How to Setup Next Numbers for W-2s
  • Forms Used to Set Up Next Numbers for W-2s
  • Setting Up Next Numbers for W-2s
• Setting Up DBAs for Year-End Processing
  • Understanding DBA Setup for Year-End Processing
    • Box 12
    • Box 14
    • State Wage Adjustments
    • Example: Adjusting State Wages for a Specific State
  • Forms Used to Set Up DBAs for Year-End Processing
  • Entering W-2 IRS-Defined Codes for Amounts Reported in Box 12
  • Entering Descriptions for Amounts Reported in Box 14
  • Setting Up State Wage Adjustments for Specific States
  • Running the Repost DBAs to Tax Area Summary Program (R07148)
  • Setting Processing Options for the Repost DBAs to Tax Area Summary Program (R07148)
    • Select
• Setting Up Pay Types for 1099 Processing
  • Understanding Pay Type Setup for Year-End Processing
    • Contract Employee Pay Types
    • Pension Employee Pay Types
  • Prerequisite
  • Forms Used to Set Up Pay Types for 1099 Processing
  • Setting Up Pay Types for Contract and Pension Employees
  • Setting Up Tax Exempt Pay Types
• Reviewing W-2 IRS-Defined Codes
  • Understanding IRS-Defined Codes
  • Form Used to Review W-2 IRS-Defined Codes
  • Reviewing W-2 IRS-Defined Codes

5 Setting Up Year-End Workfiles

• Understanding the Year-End Workfile
• Setting Up Year-End Workfile Parameters
  • Understanding Year-End Workfile Definition
    • Create a Year-End ID
    • Define Workfile Data Criteria
    • Assign Special Handling Information
    • Descriptions of Special Handling Codes
    • Copy Special Handling Information
    • Assign Additional Information to the Workfile Build
  • Forms Used to Set Up Year-End Workfile Parameters
  • Creating a Year-End ID
  • Defining Workfile Data Criteria
  • Assigning Special Handling Information
  • Copying Special Handling Information
  • Assigning Additional Information to the Workfile Build
• Creating the Year-End Workfile
  • Understanding Year-End Workfile Creation
    • Data Selection and Sequencing for Building Year-End Workfiles
    • Review of the Negative Amount Error Report
  • Prerequisite
  • Forms Used to Create the Year-End Workfile
  • Creating the Year-End Workfile
  • Setting Processing Options for U.S. Year-End Workbench (P07810)
    • Process
    • Print
    • Versions
    • Display

6 Reviewing Year-End Workfile Information

• Reviewing Year-End Version Information
  • Understanding Version Review
    • W-2 Form Count
    • Reviewing Wages and Wage Adjustments
    • Employee Form Review
    • Resetting Year-End Steps and Versions
  • Forms Used to Review Year-End Version Information
  • Reviewing the Status of IDs Being Processed
  • Resetting a Step in the Year-End Cycle
  • Resetting the Year-End Version
  • Reviewing the W-2 Count
  • Reviewing Wage Adjustment Summaries
  • Reviewing Wage Adjustments Detail
  • Reviewing Employee Wage Information
  • Reviewing Employee Form Count Information
  • Reviewing Employee Form Detail Information
• Reviewing Employee Form Information
  • Understanding Employee Form Information
    • Employee W-2 Information
    • Employee Wage Allocations
    • Special Handling
    • Statutory Employees
  • Forms Used to Review Employee Form Information
  • Reviewing Employee W-2 Information
  • Reviewing Employee Wage Adjustments
  • Reviewing Employee Wage Allocations
  • Reviewing Employee Special Handling Information
• Printing a Single Year-End Form
  • Understanding the Single Form Printing Process
  • Forms Used to Print Single Year-End Forms
  • Printing Single Year-End Forms
• Reviewing Employee 1099 and 499R-2 Information
  • Forms Used to Review Employee 1099 and 499R-2 Information
• Reviewing History Reports
  • Understanding History Reports
    • Federal Tax History Report
    • State/Local Taxation Report
    • Review of the Employee Pay and Tax Register
  • Running the Federal Tax History Report (R07347)
  • Setting Processing Options for the Federal Tax History Report (R07347)
    • Report
  • Running the State/Local Taxation Report (R07348)
  • Setting Processing Options for the State/Local Taxation Report (R07348)
    • Period
    • Hours
  • Running the Employee Pay & Tax Register Report(R073231)
  • Setting Processing Options for the Employee Pay & Tax Register Report (R073231)
    • Defaults
• Processing Year-End Workfile Changes
  • Understanding Year-End Workfile Changes
  • Prerequisite
  • Form Used to Process Year-End Workfile Changes
  • Processing Year-End Workfile Changes

7 Producing Year-End Deliverables

• Understanding the Year-End Reporting Process
• Printing Audit Reports
  • Understanding Audit Reports
    • Year-End Reports
  • Prerequisite
  • Forms Used to Print Audit Reports
  • Printing Audit Reports
  • Copying the Reports Model
• Working with Year-End Forms
  • Understanding Year-End Forms
    • Printing Dates
    • Printing Forms
    • Resetting Forms
  • Prerequisites
  • Forms Used to Work With Year-End Forms
  • Entering a Print Date for Year-End Forms
  • Printing Year-End Forms
  • Resetting Year-End Forms
  • Generating Year-End Forms Using Embedded BI Publisher
    • Prerequisites
    • Generating W-2 and W-2C Forms Using Embedded BI Publisher
    • Generating 1099 MISC, 1099 NEC, and 1099 R forms Using Embedded BI Publisher
  • Setting Processing Options for the Print 1099-MISC Program (R07880)
    • Print
  • Setting Processing Options for the Print 1099-R Program (R07881)
    • Process
    • Print
  • Setting Processing Options for the Print 1099-R 4-Corner Program (R07881A)
    • Process
    • Print
  • Setting Processing Options for the Print 1099-NEC Program (R07890)
    • Print
  • Setting Processing Options for Print 1099-MISC Pressure Seal Forms Program (R07893)
    • Print
  • Setting Processing Options for W2 Employee Copy (R07885)
    • Print
  • Setting Processing Options for W2 Employer Copy (R07885A)
    • Print
  • Setting Processing Options for Print W2C (R07887)
    • Print
  • Setting Processing Options for Laser Print W-2s (2 part) (R07884)
• Generating Workfiles for Year-End Electronic Filing
  • Understanding Electronic Filing Workfiles
    • Technical Considerations
    • Federal W-2 EFW2 Electronic Filing
    • State EFW2 and 499R-2 Workfiles
    • 1099 Electronic Filing
  • Prerequisites
  • Forms Used to Generate Workfiles for Electronic Filing
  • Generating the EFW2 Workfile
  • Generating the Federal W-2 EFW2 Electronic Filing Workfile
  • Generating State W-2 EFW2 and 499R-2 Electronic Filing Workfiles
  • Generating the 1099 Electronic Filing Workfile
  • Setting Up Processing Options for the Federal Mag Media Program (R8907865)
    • EFW2
    • Contact
• Working with Correction Forms
  • Understanding W-2Cs
    • Create and Review W-2Cs
    • Print W-2C and W-3C Forms
    • Rerun the W-2c Workfile Build
    • W-2c Electronic Filing
  • Prerequisite
  • Forms Used to Work with W-2cs
  • Creating W-2c Records
  • Printing W-2c and W-3c Forms
  • Generating the Federal W-2c EFW2C Electronic Filing Workfile

8 Appendix A - Control Tables and Sample Forms

• Control Tables
  • F07810 - Year-End Control Table
  • F07821 - Company Form Count Table
  • F07822 - Company Federal Control Table
  • F07823 - Year-End Report Table
  • F07824 - Company State/Local Control Table
  • F07825 - Company Special Handling Control Table
  • F07815 - Special Handling Codes Setup
  • F07830 - Employee Federal Control Table
  • F07831 - Employee State/Local Control Table
  • F07832 - Employee Special Handling Control Table
  • F078603 - 1099 Mag Media Table
  • F078651 - W2 EFW2 Electronic Filing Build Table
  • F078652 - W-2C EFW2C Electronic Filing Build Table
  • R897869xx - Create State Flat File from F078691XX
• Frequently Asked Questions
  • Special Instructions
  • Printing Information in Box 12
  • Special Handling
  • Third-Party Sick Pay
  • User Defined Codes
  • Voiding a Check
  • Workfile Build
  • Year-End Rollover
• Sample Forms
  • W-2 Wage and Tax Statement
  • W-2c Corrected Wage and Tax Statement
  • 1099-MISC Miscellaneous Information
  • 1099-NEC Nonemployee Compensation
  • W-3 Transmittal of Wage and Tax Statements
  • W-3c Transmittal of Corrected Wage and Tax Statements