Processing Year-End Rollovers

Access the Work with Year-End PDBA Rollover form.

Complete the applicable fields on this form, and select the DBAs that you want to roll over. Then, to process the information, select Submit Rollover from the Form menu.

Print Report Without Update

Use this option to specify whether the system should print the report only, or print the report and update the history table. Values are:

Off: Print the report and update the history table.

On: Print the report only.

Year to Roll Over

This is the applicable year (in 4 digits, which includes the century).

Roll Over Terminated Employees

Use this option to specify whether the system should include information of terminated employees in the year-end rollover. Values are:

Off: No, do not include information of terminated employees.

On: Yes, include information of terminated employees.

Print and Update Vac and Sick Dollars(Print and Update Vacation and Sick Dollars)

When you run the payroll month year-end processing program, use this option to indicate whether the system should roll over the USD amounts for sick and vacation type PDBAs. Values are:

Blank: Do not roll over dollar amounts.

Checked: Do roll over dollar amounts.

Roll Over Only the Accrued Balance

Use this option to indicate that only the accrued balance will be rolled over for related PDBAs. Any balance in the Available PDBA will be lost. Values are:

Off: Roll over both accrued and available balances.

On: Roll over only the accrued balance.

Payroll Month

Use this option to specify whether the system should roll over the payroll month history or calendar month history when you process the year-end rollover program.

Calendar Month

Use this option to specify whether the system should roll over payroll the month history or calendar month history when you process the year-end rollover program.

Roll Over All PDBAs

Use this option to select all PDBAs to roll over with the year-end rollover program. Values are:

Off: Do not roll over all PDBAs.

On: Roll over all PDBAs.

Roll Over Vac and Sick Only(Roll Over Vacation and Sick only)

Use this option to specify whether the system should roll over only the sick and vacation type PDBAs during the year-end rollover. Values are:

Off: Do not roll over sick and vacation PDBAs only.

On: Roll over sick and vacation PDBAs only.

Summarize Rollover Balances

Select this option to summarize history from multiple companies and roll over all balances into the employee's current home company. If you do not select this option, the system maintains separate history and rollover balances for each company in which an employee worked during the year.

Use Employee Rollover Table Overrides (Release 9.2 Update)

Select this option to specify the rollover table code to use for year-end rollover.

If this option is not selected, the system uses the rollover table from DBA setup.

Note: If an employee changes unions and is not run through pre-payroll prior to year-end rollover, the Employee Rollover Table Overrides table (F0690361) is not updated with the employee's new union. Therefore, when the Use Employee Rollover Table Overrides option is selected, the system uses the employee's old rollover table to process the rollover.

To process the employee's current union details, choose one of the following methods:

• Manually update the F0690361 table and select the Use Employee Rollover Table Overrides option.

• Create a dummy pre-payroll and include employees who fall in this category. Then, process pre-payroll so that the F0690361 table is updated. Run the rollover process, selecting the option to use the rollover overrides table. After rollover is complete, reset or delete the dummy pre-payroll.