Setting Up Next Numbers for W-2s

Access the Set Up Next Numbers by System form.

Caution: Changing the data on this form can make it impossible to retrieve previously added addresses or documents, and might result in attempts to assign duplicate numbers. You should set up next numbers for W-2s only the first time that you process year-end data with the JD Edwards EnterpriseOne system. Once you set up next numbers, you should not change this data without first contacting technical support.

Use Description

Enter a description that explains how the next number is used.

Next Number

Review this field to determine the next number that the system will assign. The system can use next numbers for voucher numbers, invoice numbers, journal entry numbers, employee numbers, address numbers, contract numbers, and sequential W-2s. You must use the next number types that are already established unless you provide custom programming.

Chk Dgt (check digit)

Select this option to add a check digit.

Specify whether the system should add a number to the end of each assigned next number. For example, if you are using check digits and the next number is 2, the system will add a check digit such as 7, making the last two numbers 27. The check digits option provides a method for randomly increasing numbers to prevent the assignment of transposed numbers. In this example, the system would never assign next number 72 while the check digits option is activated.