Understanding Rollover Processing

Before you run the first payrolls of the new year, you need to run the Year-End Rollover program (P07390) using these versions:

• Payroll Month Rollover

• Calendar Month Rollover

Use the Payroll Month Rollover version to process payroll-month rollovers after the last payment date of the current year and before the first payment date of the new year. You do not need to consider work dates within a payroll cycle when you run this version because it depends solely on the payment date.

Use the Calendar Month Rollover version to process calendar-month rollovers after the last payroll with work dates in the current year. You do not need to consider payment dates of a payroll cycle when you run this version because it depends solely on work dates.

This table displays examples of when you should run the Year-End Rollover programs:

Pay Period Ending Date	Payment Date	Run Calendar Month Rollover	Run Payroll Month Rollover
12/31/23	12/31/24	After this payroll	After this payroll
12/31/23	01/04/24	After this payroll	Before this payroll
01/04/23 with work dates in 2023 and 2024	01/04/24	After this payroll	Before this payroll
01/11/23 with no work dates in 2024	01/11/24	Before this payroll	Before this payroll

This table shows how U.S. Year-End Payroll Processing maintains balances for the standard year for all pay types, deductions, benefits and accruals (PDBA):

Version	Table	Based on
Calendar Month Rollover	F06145	Work dates
Payroll Month Rollover	F06146	Payment dates

The system updates F06145 by work date and F06146 by payment date. Use different versions of the same program to process both types of rollovers.

First, run the rollover program in proof mode, without updating the history tables. The system identifies possible errors without changing any information in the history tables. To locate any errors, review the reports that are generated by the rollover programs. After you correct the errors, rerun the rollover programs in update mode.

Note:

If an employee worked in more than one company during the tax year, use the Summarize Rollover Balances option to specify whether the system combines like PDBAs from the individual companies and carries over the total to the employee's current home company, or maintains separate balances for each company in which the employee worked during the year.

If an employee has sick or vacation pay history in multiple companies, and you choose to summarize rollover balances, the system combines all hours for each pay type before subtracting the total hours from the combined history for the related accrual.