Understanding the Single Form Printing Process

You can print a single W-2, 1099-R, 1099-MISC, or 499R-2 form for an individual employee. To check if the information prints correctly, you can print a single year-end form. You do not need to run the mass print program to print forms for all of the employees who are included in the workfile build. You can also reprint a form if an employee loses or does not receive the original form.

When you print individual W-2 forms, you have the option of choosing the print program during the print process. When printing 1099-R or 1099-MISC forms individually, you must enter the print program that you want to use in the processing options before you print the forms.

Note:

If you have entered a print date for a W-2 form and need to reprint the form, you must either reset the print date or print a W-2C form.

When you print an employee's form as a test, you should remove the date from the Print Date field so that when you run the mass print program, the system disregards the test print scenario and allows a reprint of the employee's W-2 form.