Rebuilding Task Index by Role and Task

A system administrator can choose to rebuild the task index for specific roles or tasks. Row exit provides a quick way to find and rebuild roles or tasks that are already processed from the Work with Task Index Builds application. Rebuilding is helpful in a situation where a task index build has failed or if the task index for a specific role is outdated. You can choose to rebuild after fixing the error. When you rebuild a role or a task, all the existing records will be removed from Task Index Status table before rebuilding them.

You can rebuild the task index for a specific role when there are any changes to the role in terms of menu filtering, tasks the role can access.

To rebuild task index by a role:

1. Open the Work with Task Index Builds application and select a record.

2. Select Rebuild by Role from the Row menu.

   The Build Task Index by Role form is displayed. The form narrows the search and displays the record for the selected role. Note that the list of valid roles is limited to those roles that have been previously built. A check mark is displayed in the Previously Processed column of the grid.

3. Click the Build Selected Rows button to regenerate a task index for the specific role. All tasks for the specific role will be rebuilt. Alternatively, you can select Build Selected Rows from the Row exit.

Note:

Language records for the selected role are not rebuilt.

You can rebuild the task index for a task when there are any changes to it.

To rebuild a task index by task:

1. Open the Work with Task Index Builds application and select a record.

2. Select Rebuild by Task from the Row menu.

   The Build by Task form is displayed. The form narrows the search for the specific role and task ID. Note that the list of valid tasks is limited to those tasks that have been previously built.

3. Click the Build Selected Rows button to regenerate a task index for the specific task. Alternatively, you can select Build Selected Rows from the Row exit.

Note:

• Language records are rebuilt for the selected tasks.

• Clicking the visual assist for the Task ID enables you to search for task folders in the F9000 table. The grid in the Build by Task form will only display task folders, so any attempts to search for other task types will display this message: "No records found."

• Task views can be rebuilt only through Build by Task View from the Form exit in the Work with Task Index Builds application.