Ship and Debit Claims
The claims for the ship and debit adjustments are created when you run the Generate Claim Record and Claim Accrual Entries program. The claim can then be sent to the supplier for approval. Claims can be submitted using Electronic Data Interchange.
The Generate Claim Record and Claim Accrual Entries program updates the Ship and Debit Claims table (F4576) and deletes expired data from the Ship and Debit History table (F4575). It also updates commission records.
Approved claims are then applied to the Accounts Payable amount for the supplier, and the Accounts Payable amount is reduced by the amount of the claim. Claims can be applied manually or automatically through the Ship and Debit Claims program (P4576).
When you run the Update Customer Sales program, set the processing options to create a version to generate claim records and accrual entries. The Generate Claim Record and Claim Accrual Entries program reduces the amount in the cost of goods sold account by the total debit amount for that order line. A debit amount for that same cost of goods sold should be applied to an accrual, or holding, account according to AAI 4234. The Generate Claim Record and Claim Accrual Entries program also updates the F4576 table and deletes expired adjustment data from the F4575 table.
You can approve the claim before sending it to the supplier or after it is approved by the supplier. Use the Ship and Debit Claim Output report (R47761Z1) to update the claim records in the Ship and Debit Claims Unedited Transaction table (F4576Z1).
When you receive approval from the supplier, run the Ship and Debit Update program (R47762Z1) to update the F4576 table.