Creating Contract Prepayment Transactions

Access the Service Contract Header form.

Click the Additional Information tab.

To create contract prepayment transactions:

1. Click the Additional Information tab.

2. Change the value in the Payment Instrument field to indicate that this is a prepayment. The special handling code for the payment instrument (UDC 00/PY) must equal one of these values:

   • 11: Cash

   • 12: Check

   • 13: Credit Card

     After you click the visual assist, the special handling code appears when you click Revisions on the Select User Defined Code form.

     Note: You cannot make this change if the contract has already been billed.

3. Click OK twice.

4. Select Prepayments from the Form menu on Contract Revisions.

   You can only enter prepayment information for the contract after you have entered the contract detail lines.

5. Review and update the appropriate information on Enter Prepayment Information.

6. Click OK.

   Note: The contract cannot be billed yet to create a transaction.

Depending on processing option setup, the system authorizes or settles transactions after you create prepayments.