Entering Service Contract Detail Information

Access the Contract Revisions form.

Customer PO Number (customer purchase order number)

Enter an alphanumeric customer PO number. You can modify this field after the contract is billed, if necessary.

Install Date

Enter the date that the contract for the asset became effective.

The install date updates the equipment record date and warranty and enables the Proof of Purchase parameter.

If the Proof of Purchase parameter is already enabled, the Install Date field is disabled.

Meter Reading 1

Enter the meter reading balance for meter 1.

If applicable, enter meter readings for meters 2 and 3.

Billable Duration

Enter the billing duration associated with a contract.

Non-Billable Duration

Enter the nonbillable duration associated with a contract.

Duration Unit of Measure

Enter a value from UDC 00/UM (Unit of Measure) that identifies the unit of measurement for an amount or quantity as it was billed. For example, it can represent a barrel, box, cubic year, gallon, an hour, and so on.

Unit of Measure

Enter a value from UDC 00/UM (Unit of Measure) that identifies the unit of measurement for an amount or quantity. For example, it can represent a barrel, box, cubic meter, liter, hour, and so on.

The system retrieves the unit of measure from inventory; you can override this value if necessary.

Contract Line Start Date

Enter the date you actually start work on the contract.

Contract Line End Date

Enter the date you actually completed work on the contract.

Bill From

Enter the from date used to determine if a transaction is billed. The transaction is billed if the general ledger date falls between the from date and the through date.

Bill Through

Enter the through date for billing transactions.

This field is used in the Recurring Billing module as part of a date-oriented billing method, as opposed to period-oriented billing. This field contains the latest date for which billings have been generated for the associated billing line.

If the values in the Bill From and Bill Through fields are in the same period and year, this means a one-time billing. Otherwise, you must enter a value in the Bill Code Frequency field. The system then calculates a recurring billing amount.

Bill Code Frequency

Enter a code that specifies how often to generate billing records. The code that you enter must exist in the Billing Frequency Master table (F15019).

Price Effective Date

Enter the date that the price becomes effective. The system uses the Price Effective Date to determine the base price and all advanced price adjustments. The value loaded in this date is stored in the System Constants File (F4009).

Exchange Rate

Enter a number (exchange rate) that a foreign currency amount is multiplied by or divided by to calculate a domestic currency amount.

The number in this field can have a maximum of seven decimal positions. If more are entered, the system adjusts to the nearest seven decimal positions.

Advance Pricing

Enter 0 or N to specify that advance pricing was not used. Enter 1 or Y to specify advance pricing was used.

Price By Address

Enter a user-defined name or number that identifies an address book record.

The system uses this field for advanced pricing from the Address Book number.

Adjustment Schedule

Enter a value from UDC 40/AS (Schedule Name) that identifies a price and adjustment schedule. A price and adjustment schedule contains one or more adjustment types for which a customer or an item might be eligible. The system applies the adjustments in the sequence that you specify in the schedule.

You link customers to an adjustment schedule through the SWM additional information from Address Book. When you enter a service contract, the system copies the schedule attached to the customer into the service contract header. You can override this schedule at the detail line level.

Unit Price

Enter the list or base price you charge for one primary or pricing unit of this item.

You cannot enter a value in the Unit Price field with advanced pricing.

Discount Type D/P

Indicates whether the system uses a discount percent or an amount.

Discount Percent

Enter the Takeoff Pricing file discount percentage.

Discount Amount

Enter the total amount of the discount.

Line Total

Total dollars is a factor used to calculate average days to pay. The amount is equal to the sum of cash received against valid accounts receivable invoices.

The system updates the Total Dollars amount at the same time that the Weighted Days total is updated.

Recurring Billing Amount

Enter a fixed amount you want to bill with each recurring frequency.

When you are billing for a specified amount over a period of time, the system calculates and enters the value in the Recurring Billing Amount field.

Billing In Advance/Arrears

Enter a code to determine how a contract should be billed.

The Billing Day of Month and the Billing In Advance/Arrears fields are only used for data selection. Use the Bill From Date and the Bill Through Date fields for period and frequency.

Taxable Y/N (taxable yes/no)

Enter a code that indicates whether the item is subject to sales tax when you sell it. The system calculates tax on the item only if the customer is also taxable.

Tax Explanation

Enter a hard-coded value from UDC 00/EX (Tax Explanation Code) that controls the algorithm that the system uses to calculate tax and GL distribution amounts. The system uses the tax explanation code in conjunction with the tax rate area and tax rules to determine how the tax is calculated. Each transaction pay item can be defined with a different tax explanation code.

Tax Rate/Area

Enter a code that identifies a tax or geographic area that has common tax rates and tax authorities. The system validates the code you enter against the Tax Areas table (F4008). The system uses the tax rate area in conjunction with the tax explanation code and tax rules to calculate tax and GL distribution amounts when you create an invoice or voucher.

The system retrieves tax area information from the site number in the customer address book record as the default value.

Based on the business unit, the system checks the alternate tax rate/area assignment company constant for the corresponding company. If the functionality is enabled, the system retrieves the alternate tax rate/area based on the business unit and site countries setup. Otherwise, the system retrieves the tax rate/area from the default site setup.

For further information about alternate tax rate/area assignments, please refer to "Setting Up Alternate Tax Rate/Area Assignment Functionality" in the JD Edwards EnterpriseOne Applications Tax Processing Implementation Guide.

No of Days In Contract

Displays the number of days in the contract based on the contract start date and the contract end date.

Daily Amortization Amount

Displays the daily amortization amount. This amount is the contract amount divided by the number of days in the contract.

Renewal Date

Enter a date prior to the contract end date that enables the end user to prepare a renewal notice before the contract end date.

Cancel Date

Enter the date that the order should be canceled if the goods have not been sent to the customer or the goods have not been received from the supplier. This is a memo-only field and does not cause the system to perform any type of automatic processing.

Cancel Reason

Enter a value from UDC 17/CN (Cancellation Reason Code) for defining reasons a contract was canceled.

Suspend Date

Enter the date when a recurring order is no longer to be processed.

If the contract has been suspended, the system displays the suspend date. The system retrieves the suspend date from the Suspend Contract form.

Cancel Amount

Enter the monetary amount that has been canceled. The monetary amount is expressed in the currency that is set up for the company initiating the transaction.

Credit Amount

Enter the monetary amount the customer has been credited for this order. The monetary amount is expressed in the currency that is set up for the company initiating the transaction.

Price Cap Percentage

For future use.

The price cap percentage associated with a contract.

Service Adjustment Schedule

Enter a value from UDC 40/AS (Schedule Name) identifies a price and adjustment schedule. A price and adjustment schedule contains one or more adjustment types for which a customer or an item might be eligible. The system applies the adjustments in the sequence that you specify in the schedule.

You link customers to an adjustment schedule through the SWM additional information from Address Book. When you enter a service contract, the system copies the schedule attached to the advance pricing schedule for work orders from the customers SWM additional information to the detail line on the contract. You can override this schedule on each detail line.