Reviewing Contract Billing Information

Access the Billing/Amortization Control Inquiry form.

Contract Type

Enter a value from UDC 00/DT (Document Type - All Documents) that identifies the type of document. The document types for service contracts are defined in the Document Type Master table (F40039) from the Document Type Maintenance program (P40040).

Contract Company

Enter a number that, along with order number and order type, uniquely identifies an order document (such as a purchase order, a contract, a sales order, and so on).

If you use the Next Numbers by Company/Fiscal Year facility, the Automatic Next Numbers program uses the order company to retrieve the correct next number for that company. If two or more order documents have the same order number and order type, the order company lets you locate the desired document.

If you use the regular Next Numbers facility, the order company is not used to assign a next number. In this case, you probably would not use the order company to locate the document.

Version

Enter the change number of the contract. The change order number of the base contract is always initialized to 000. Each time you enter a change order for a contract, the system automatically increases the change order number by one.

For example, the base contract is the change order number 000, the first change order is 001, the second is 002, and so on.

Line No. (line number)

Displays a number that identifies multiple occurrences, such as line numbers on a purchase order or other document. Generally, the system assigns this number, but in some cases you can override it.

Gen. Type (generation type)

Enter a code that identifies the type of billing transaction. Examples are:

A: Recognized Revenue

B: Long Term Revenue (billing creates)

C: Short Term Revenue

D: Foreign Recognized

E: Foreign Long Term

F: Foreign Short Term

G: Credit Recognized Revenue

H: Credit Long Term Revenue

I: Credit Short Term Revenue

J: Foreign Credit Recognized

K: Foreign Credit Long Term

L: Foreign Credit Short Term

Ctry (century)

Enter the calendar century associated with the year. Enter is the first two digits of the year. For example, 19 indicates any year beginning with 19 (1998, 1999), 20 indicates any year beginning with 20 (2000, 2001), and so on.

FY (fiscal year)

Enter a number that identifies the fiscal year. Generally, you can either enter a number in this field or leave it blank to indicate the current fiscal year (as defined on the Company Setup form).

Specify the year at the end of the first period rather than the year at the end of the fiscal period. For example, a fiscal year begins October 1, and ends September 30. The end of the first period is October 31. Specify the year for the October period.

Total Amount

Displays the total of the amount billed or amortized for that specific record.