Creating a JD Edwards EnterpriseOne Workflow Process in OMW

Before you can design a JD Edwards EnterpriseOne workflow process in Orchestrator Studio Workflows, you must create and add the workflow process as an object in OMW.

Access OMW.

1. On the Object Management Workbench form, select the project in which you want to create a workflow process and click Add.

2. On the Add EnterpriseOne Object to the Project form, click Workflow Process under the Workflow heading and then click OK.

3. On the Add Non-OL Object form, complete the Process field.

   • Process

     Name the workflow process using the format Kxxxxyyyyy, where:

     K designates a JD Edwards EnterpriseOne workflow process.

     xxxx specifies a system code.

     This value can be as many as four digits. Use codes 55 through 59 for customer-specific processes.

     yyyyy = represents a sequential number.

     The process name is the unique identifier for a process. If no value is entered, a next number is assigned. Once assigned, the value cannot be changed.

   • Version

     Enter a number from 1 to 99999 that identifies a unique version of a JD Edwards EnterpriseOne workflow process.

   • Description

     Provide a description that indicates the purpose of the workflow process. This description can be as many as 40 characters.

   • Product Code

     The product code is a user-defined code (UDC) (98/SY) that specifies the system number for reporting and jargon purposes.

4. Select a data structure for the key data by clicking the Search button in the Key Data Structure field.

   The key data structure is comprised of one or more data items, that serves as the key data for the workflow process. A process can be keyed by the data items from a workflow task. For example, the primary data structure of a credit limit revisions process would be the address book number of the customer whose credit limit was changed. To identify this key data to the system, you must create a data structure that contains these items and attach it to the process as the primary data structure.

   Note: If you want to create a diagram of the workflow process in Orchestrator Studio Workflows before you create these data structures, use existing data structures and then replace them with your own when you are ready to configure each component of the workflow process.

   See "Creating Key and Additional Data Structures."

5. On the Data Structure Search and Select form, type the name of the data structure in the Object Name field and then click Find.

6. Select the data structure that you want to use for the key data and click Select.

7. On the Add Non-OL Object form, click the Search button in the Additional Data Structure field to select a data structure for the additional data.

   Tasks within a JD Edwards EnterpriseOne workflow process often evaluate or use data that is passed from other tasks. To pass data between tasks, you must create a data structure that contains the data items that you want to be evaluated, and then attach that data structure to the process. For example, consider a task within the credit limit revisions process. As the process runs, the task uses the old and new credit limit values to determine to whom to send the approval messages.

8. On the Data Structure Search and Select form, type the name of the data structure in the Object Name field and then click Find.

9. Select the data structure that you want to use for the additional data and click Select.

10. If you want the JD Edwards EnterpriseOne Workflow engine to keep audit records of all instances of the workflow process, click the History Tracking option.

    Note: It is recommended that you select the History Tracking option. When a JD Edwards EnterpriseOne workflow process is started, audit records are saved in the instance tables (F98860 and F98865) and can be used for historical analysis. If you do not select this option, the audit records are deleted after the workflow process completes.Periodically, you can purge audit records that you no longer need using the Purge Completed Processes (R98860P) batch application.

11. Click OK.

12. On the Add Non-OL Object form, click OK to save the JD Edwards EnterpriseOne workflow process in OMW.

    After you create the workflow process in OMW, you need to design and configure each component of the workflow process.