Understanding External Driver Balances Importing

If you have driver balances that are in a spreadsheet or in another system, you can import the balances directly into the External Driver Balances-Interoperability Table (F1632Z1) and then upload them into the Driver Balances table (F1632).

Your system administrator must create a custom program to import the balances into the F1632Z1 table. The following table provides guidelines for how the fields in the F1632Z1 table should be populated:

Field Name	Alias	Type	Length	Description
EDI - User ID	CYEDUS	String	10	A code that indicates the source of the transaction. This code can be a user ID, a workstation, the address of an external system, a node on a network, and so on. This field identifies both the transaction and its point of origin.
EDI - Batch Number	CYEDBT	String	15	The number that the transmitter assigns to the batch. During batch processing, the system assigns a new batch number to the JD Edwards EnterpriseOne transactions for each control (user) batch number that it finds.
EDI - Transaction Number	CYEDTN	String	22	The number that an electronic data interchange (EDI) transmitter assigns to a transaction. In a non-EDI environment, you can assign any number that is meaningful to identify a transaction within a batch. It can be the same as a JD Edwards EnterpriseOne document number.
EDI - Line Number	CYEDLN	Number	7	The line number that you assign when originating an EDI transaction. This number can represent an order line number (applicable for any order type), an invoice pay item, a journal entry line number, and so on.
EDI - Document Type	CYEDCT	String	2	The document type that is assigned by the transmitter in an EDI transaction.
Transaction Type	CYTYTN	String	8	A code used to identify a specific type of transaction.
EDI - Transaction Format	CYEDFT	String	10	A code used to identify a specific mapping structure used to process both inbound and outbound EDI transactions.
EDI - Transmission Date	CYEDDT	Date	6	The date that an EDI transaction was either transmitted or received.
Direction Indicator	CYDRIN	Character	1	A code that indicates whether a transaction is inbound or outbound.
EDI - Detail Lines Processed	CYEDDL	Number	5	The number of detail lines transmitted in an EDI transaction. This is the total number of lines on a purchase order, an invoice, and so on.
EDI - Successfully Processed	CYEDSP	Character	1	A code that indicates whether a record has been successfully processed. Depending on the application, the system updates the CYEDSP field in a table with one of the following values: 1 (or Y) - successfully processed Blank (or N) - not processed
Trading Partner ID	CYPNID	String	15	A code used in an EDI transaction to identify the party that is trading documents with you.
Transaction Action	CYTNAC	String	2	A code that indicates the activity that you want to perform on the transaction. In an EDI transaction, this code represents the transaction set purpose or change code.
EDI - Record Type	CYEDTY	Character	1	The identifier used to mark EDI transaction records as header and detail information.
EDI - Record Sequence	CYEDSQ	Number	2	An identifier that is used to assign the relative position within the header or detail information of an EDI transaction, for example, H01, H02, D01, and so on.
EDI - Transaction Set Number	CYEDTS	String	6	A code used to identify a specific type of EDI transaction.
EDI - Send/Receive Indicator	CYEDER	Character	1	A code used to indicate whether a specific transaction set can be sent, received, or both. Codes are: S - send R - receive B - both
EDI - Transaction Action	CYEDTC	Character	1	A code that identifies what the system should do with a transaction during final processing. Values are: A - add a new transaction D - delete an unprocessed transaction
EDI - Transaction Type	CYEDTR	Character	1	A code that identifies a particular kind of transaction. The originator assigns this code to specify a voucher (V), invoice (I), journal entry (J), and so on.
EDI - Batch File Create GL Record	CYEDGL	Character	1	A flag in the batch file that specifies whether the system creates a general ledger record at the time the invoice or voucher is processed. Values are: Blank - do not create a general ledger record. 1 - create a general ledger record. If this field is 1, you must also enter the object and subsidiary account numbers for the general ledger account number.
Batch File Discount Handling Flag	CYEDDH	Character	1	A flag in the batch file that indicates how the discount should be calculated. Values are: 0 - use the payment terms for calculation 1 - use the discount override specified by user. 2 - use the percent calculation entered by the user.
User Address Number	CYEDAN	Number	8	An address number assigned by the transmitter. This number is used primarily for connecting a new address book number on the PC with associated accounts receivable invoices and accounts payable vouchers being sent from the PC. After the address book batch process assigns an address book number using next numbers, the address book number will be modified in the associated accounts receivable invoices and accounts payable vouchers in the batch files. The system matches address numbers on transactions with the same user address number assigned by the transmitter.
Driver Code	CYDRCD	String	10	A code that identifies drivers within the Cost Management system.
Business Unit	CYMCU	String	12	An alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant. You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department. Business unit security might prevent you from viewing information about business units for which you have no authority.
Century/Fiscal Year	CYCFY	Number	4	A number that specifies the century concatenated with the fiscal year.
Ledger Types	CYLT	String	2	A user defined code (09/LT) that specifies the type of ledger, such as AA (actual amounts), BA (budget amounts), or AU (actual units). You can set up multiple, concurrent accounting ledgers within the general ledger to establish an audit trail for all transactions.
Activity-Based Costing Activity Code	CYACTB	String	10	A code that identifies a group of actions used in activity-based costing.
Subledger - GL	CYSBL	String	8	A code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number. If you enter a subledger, you must also specify the subledger type.
Subledger Type	CYSBLT	Character	1	A user defined code (00/ST) that is used with the Subledger field to identify the subledger type and how the system performs subledger editing. On the User Defined Codes form, the second line of the description controls how the system performs editing. This code is either hard coded or user defined. For example: A - alphanumeric field, do not edit. N - numeric field, right justify and zero fill. C - alphanumeric field, right justify and blank fill.
Managerial Analysis Code 1	CYABR1	String	12	A code that represents an equipment item number or an address book number. A cost object code requires that you also specify the cost object type. This field functions the same and is edited the same as the Subledger field. The system does not post a cost object code to the Account Balances table (F0902).
Managerial Analysis Type 1	CYABT1	Character	1	A code that specifies the type of cost object and the type of editing. Types are stored in the Cost Object Types table (F1620) and can be added or modified using the Cost Object Types program (P1620).
Managerial Analysis Code 2	CYABR2	String	12	A code that represents a cost object. For example, a cost object code can be an equipment item number or an address book number. If you enter a cost object code, you must also specify the cost object type. This field functions the same and is edited the same as the Subledger field. The system does not post a cost object code to the F0902 table.
Managerial Analysis Type 2	CYABT2	Character	1	A code that specifies the type of cost object and the type of editing. Types are stored in the F1620 table and can be added or modified using the Cost Object Types program.
Managerial Analysis Code 3	CYABR3	String	12	A code that represents a cost object. For example, a cost object code can be an equipment item number or an address book number. If you enter a cost object code, you must also specify the cost object type. This field functions the same and is edited the same as the Subledger field. The difference is that the system does not post a cost object code to the F0902 table.
Managerial Analysis Type 3	CYABT3	Character	1	A code that specifies the type of cost object and the type of editing. Types are stored in the F1620 table and can be added or modified using the Cost Object Types program.
Managerial Analysis Code 4	CYABR4	String	12	A code that represents a cost object. For example, a cost object code can be an equipment item number or an address book number. If you enter a cost object code, you must also specify the cost object type. This field functions the same and is edited the same as the Subledger field. The difference is that the system does not post a cost object code to the F0902 table.
Managerial Analysis Type 4	CYABT4	Character	1	A code that specifies the type of cost object and the type of editing. Types are stored in the F1620 table and can be added or modified using the Cost Object Types program.
Item Number - Short	CYITM	Number	8	A number that represents an inventory item. The system provides three separate item numbers plus an extensive cross-reference capability to other item numbers (see data item XRT) to accommodate substitute item numbers, replacements, bar codes, customer numbers, supplier numbers, and so forth. The item numbers are as follows: Item Number (short) - an eight-digit number assigned by the system. 2nd Item Number - a 25-digit, alphanumeric item number that is user defined and free form. 3rd Item Number - an additional 25-digit, alphanumeric item number that is user-defined and free form.
Currency Code - Denominated In	CYCRCX	String	3	A code that indicates the currency in which an amount is denominated.
Unit of Measure as Input	CYUOM	String	2	A user defined code (00/UM) that indicates the quantity in which to express an inventory item. Examples include CS (case) and BX (box).
Company	CYCO	String	5	A code that identifies a specific organization, fund, or other reporting entity. The company code must already exist in the Company Constants table (F0010) and must identify a reporting entity that has a complete balance sheet. At this level, you can have intercompany transactions. Note: You can use company 00000 for default values such as dates and automatic accounting instructions. You cannot use company 00000 for transaction entries.
Amount - Net Posting 01 Amount - Net Posting 02 Amount - Net Posting 03 Amount - Net Posting 04 Amount - Net Posting 05 Amount - Net Posting 06 Amount - Net Posting 07 Amount - Net Posting 08 Amount - Net Posting 09 Amount - Net Posting 10 Amount - Net Posting 11 Amount - Net Posting 12 Amount - Net Posting 13 Amount - Net Posting 14	CYAN01 CYAN02 CYAN03 CYAN04 CYAN05 CYAN06 CYAN07 CYAN08 CYAN09 CYAN10 CYAN11 CYAN12 CYAN13 CYAN14	Number	15	A number that represents the net amount posted during the accounting period. The system uses the accounting periods from the Company Constants table (F0010). The net amount posted is the total of all debits and credits from the first day of the period through the last day of the period.
User ID	CYUSER	String	10	The code that identifies a user profile.
Program ID	CYPID	String	10	The number that identifies the batch or interactive program. For example, the number of the Sales Order Entry interactive program is P4210, and the number of the Print Invoices batch program is R42565. The program ID is a variable length value. It is assigned according to a structured syntax in the form TSSXXX, where: T is the first character of the number. It is alphabetic and identifies the type, such as P for program, R for report, and so on. For example, the value P in the number P4210 indicates that the object is an interactive program. SS is the second and third characters of the number. They are numeric and identify the system. For example, the value 42 in the number P4210 indicates that this program belongs to system 42, which is the Sales Order Management system. XXX is the fourth through sixth characters of the number. The characters are numeric and identify a unique program or report. For example, the value 10 in the number P4210 indicates that this is the Sales Order Entry program.
Date Updated	CYUPMJ	Date	6	The date of the last update to the record.
Time - Last Updated	CYUPMT	Number	6	The time when the program last updated this record.
Work Station ID	CYJOBN	String	10	The code that identifies the workstation ID that ran a particular job.
Weight Factor	CYWGHF	Number	8	The multiplier by which to measure cost object complexity. You should factor volumes by this weight before the system performs cost assignments.