Understanding Time Entry by Activity

An integration of employee time entry and the JD Edwards EnterpriseOne Advanced Cost Accounting system permits an employee to specify the time that was spent performing certain activities. If the Cost Management Constant for activating cost objects in the Cost Management Constants table (F1609) is turned on, the time entry application activates the cost object fields on the Speed Time Entry Revisions form.

If the cost object fields are activated, four columns appear for cost objects, four for cost object types, and one for item. Together these cost object fields allow the employee to identify the cost objects associated with each line item of time entered.

Time entry is only the first step in the accounting process. After the employee has entered time card information, the system must recognize the cost object data. It is passed to the Employee Transaction Detail File table (F06116), and can then be used by the JD Edwards EnterpriseOne Advanced Cost Accounting system to evaluate time entry by activity.

In addition, if a third-party system is used to store timecard information, the information is uploaded into the Employee Transactions - Batch File table (F06116Z1), then processed into the Employee Transaction Detail File table (F06116). The final step in using the time entry application is for the system to update the Employee Transaction History table (F0618), create journal entries, and prepare for the next payroll cycle. At this time, the cost object information contained in the F0618 table can be processed to the Driver Balances table (F1632) to evaluate the time spent by activity.