1. Accounts Payable Implementation Guide
  2. G/L Offset Code Was Changed

G/L Offset Code Was Changed

You might receive an error stating that the GL offset code was changed. This error occurs only when you run the A/P To G/L Integrity By Offset Account report. The error occurs if you change the GL offset code to which your vouchers are assigned and the system cannot find a match for the Accounts Payable Ledger records that contain the previous offset code.

When this error occurs, the system prints the old PCyyyy (where yyyy equals the GL offset code) item that is missing from AAIs in the Account column of the report, along with the total of the vouchers that include the old code.

The report does not show the GL account balance, because the system cannot find a match.

To correct this error, either:

  • Change the AP amounts with the old offset codes to include the new offset code.

  • Set up the old offset code and retain it until pay all open vouchers that have the old code.