Logging

These processing options enable you to enter logged vouchers rather than standard vouchers.

1. Voucher Logging

Specify whether to enter a voucher before you assign it a GL account. At a later time, you can redistribute the voucher to the correct GL accounts.

You can specify a default GL account for preliminary distribution and a suspense trade account for logged vouchers. To do this, use AAI PP (Preliminary Distribution for Voucher Logging) and PQ (Suspense A/P Trade Account for Voucher Logging). To use AAI PQ, select the Use Suspense Account option in the Company Names and Numbers program (P0010). From the Organization & Account menu (G09411), select Company Names and Numbers.

Values are:

Blank: Enter a standard voucher (default value).

1: Enter a logged voucher.

When you enter 1 in this processing option, the program adds a selected Logged option to the Supplier Ledger Inquiry form, and the program ignores the selections you make for Prepayments.

Alternatively, from the Other Voucher Entry Methods menu (G04111), select Voucher Logging Entry.

Note: This processing option functions in conjunction with the Voucher Logging processing option on the Logging tab of Voucher Entry MBF (P0400047). You must enter 1 in both Voucher Logging processing options in order for the system to process logged vouchers. If the Voucher Logging processing options for A/P Standard Voucher Entry and Voucher Entry MBF are set for logged vouchers, the system ignores the processing options on the Prepayments tab of A/P Standard Voucher Entry (P0411).

2. G/L Date

Use this processing option to specify whether to use the system date as the default GL date for a logged voucher. Values are:

Blank: Enter date manually during the data entry process.

1: Use the system date as the default GL date.

Note: If you enter 1 in this processing option, you cannot override the date, since you have designated the system date.