Printing

Specify the order that the program processes and prints the AP payments by entering a sequence ID.

To set up and define sequence IDs, select Payment Sequence from the Automatic Payment Setup menu (G04411).

Note: You must complete this processing option.

Specify whether to print attachments with the payment. For example, you might print an attachment when the payment detail information does not fit on the payment stub. The system can print only 99 payment stubs per payment. The number of detail lines on each payment stub is set up on the Set Up G/L Bank Account form. The standard number of detail lines per payment stub is 10. Values are:

Blank: Do not print attachments.

1: Print attachments.

Note: If you leave this processing option blank and you have more than 99 payment stubs, the system prints two or more payments. However, if you enter 1, the system prints a single payment with one payment stub referring to the attachment. The attachment prints all pay items.

Before using this processing option, you must assign an attachments program to your payment instrument in the Payment Instrument Defaults program. On the Work With Payment Instrument Defaults form, select the payment instrument and click Select. On the Set Up Payment Instrument Defaults form, you can enter a program number in the Attachments field to specify the attachment program you want the payment instrument to use. The default attachment program is R04573.

Specify a bank account to use instead of the bank account that is assigned to the voucher pay item when the voucher is entered.

To specify a GL bank account, enter its short account ID. The short account ID is an eight-digit alphanumeric field that does not allow any special characters. Therefore, if you identify a short account ID in the General Accounting Constants by attaching a special character to it, you do not include the special character in this field.

If the short account ID does not use eight digits, you must fill the remaining digits with zeros. For example, if the short account ID for the bank account you want to use is 108, enter the number as 00000108. If you use the visual assist to select the bank account, the system enters the number into the field correctly.

If the Intercompany Settlements constant in the General Accounting constants is set to N, and you specify a GL override bank account in this field, the system compares each voucher's company to the company of the override GL bank account. If the voucher company is not the same as the company of the override GL bank account, the system does not include that voucher in the payment group.

Before you can enter a GL bank account in this processing option, you must set up the account on your system.

If you use multicurrency, consider these guidelines when using this processing option:

If the bank account is a monetary account, it must have the same currency as either the domestic or foreign currency of the voucher.
If the bank account is a non-monetary account, its company currency must be the same as the domestic currency of the voucher.

Specify the currency method that the program uses for payment. Values are:

Blank: Pay in the currency of the general ledger bank account. For monetary accounts, this is the currency assigned to the general ledger bank account in the F0901 table. For non-monetary accounts, this is the currency that is assigned to the company in which the business unit of the general ledger bank account resides. For example, the currency that is associated with the general ledger bank account 1.1110.BEAR is USD because business unit 1 belongs to company 00001, for which the currency is USD. If you enter vouchers in the euro (EUR) for company 00001, you can either pay the vouchers from the monetary bank account in EUR, or you can pay them from a bank account that belongs to a company for which the base currency is USD.

1: Pay the domestic amount of the voucher in the domestic currency. For example, if you entered the voucher in EUR for company 00001, for which the base currency is USD, the voucher is paid in USD.

2: Pay the foreign amount of the voucher in the foreign currency. For example, if you entered the voucher in EUR for company 00001, for which the base currency is USD, the vouchers are paid in EUR. Vouchers that do not have a foreign currency are paid in the domestic currency.

3: Pay the current domestic amount of a foreign voucher in the domestic currency. For example, if you entered the voucher in EUR for company 00001, for which the base currency is USD, the foreign amount is converted to the current domestic amount based on the current date's effective exchange rate, and the voucher is paid in USD.

4: Pay the voucher in an alternate currency that is neither the domestic amount nor foreign currency of the voucher. For example, if you entered the voucher in EUR for company 00001, for which the base currency is USD, but you want to pay the voucher in Canadian dollars (CAD), the voucher is paid in the alternate currency. Designate the payment currency in the Alternate Currency Code processing option.

Note: When you make payments in the current domestic currency, the Create Payment Control Groups program calculates the domestic amounts that are paid using the exchange rate that is effective on that day. This rate might be different from the exchange rate that is effective when you actually make the payment.

Note: When you specify 2,3, or 4 in this processing option, the program calculates a gain or loss if the exchange rate of the voucher is different from the exchange rate of the payment.

Enter the code for the alternative currency amount. You enter a value in this processing option only if you specified 4 in the Payment Currency processing option.

Enter 1 to include negative prepayment items in the payment group.