Setting Up Accounts Payable Constants

Access the Accounts Payable Constants form.

Batch Control Required

Select the check box to have the system display an additional form when you enter a batch. You enter the total number of documents and the total amount that you expect the batch to contain. When you finish entering each batch and close the program, the system displays the difference, if any, between the totals that you expected to enter and the totals that you actually entered. If you do not select the check box, the system does not display the additional form.

Manager Approval of Input

Select this check box to specify that a manager must approve batches. The system assigns a Pending status to the batch, and a manager must approve it before it can be posted. If you do not select this check box, the system assigns an Approved status to the batch, and the batch does not require manager approval.

Offset Method

Enter a code to specify how the system generates the offset entry (document type AE) in the F0911 table when vouchers, payments, and drafts are posted to the general ledger. The system generates offset entries for the actual amount (AA) and foreign currency (CA) ledgers only. Values are:

B: Creates one offset entry for each batch by account if all of the transactions in the batch are in the domestic currency. You cannot use this method for multicurrency processing because the post programs cannot post batches of transactions that contain one or more foreign or alternate currencies.

Y: Creates one offset for each document.

S: Creates one offset for each pay item.

Duplicate Invoice Number Edit (Release 9.2 Update)

Enter a code that specifies whether the JD Edwards EnterpriseOne Accounts Payable system validates the invoice number to determine whether it is a duplicate. Values are:

H: Validates the invoice number excluding voided invoice numbers. If the invoice number is a duplicate number, the system issues an error message and requires that you enter a unique invoice number.

I: Validates the invoice number including voided invoice numbers. If the invoice number is a duplicate number, the system issues an error message and requires that you enter a unique invoice number.

Y: Validates the invoice number excluding voided invoice numbers. If the invoice number is a duplicate number, the system issues a warning message but does not require that you enter a unique invoice number. The system permits the duplication.

Z: Validates the invoice number including voided invoice numbers. If the invoice number is a duplicate number, the system issues a warning message but does not require that you enter a unique invoice number. The system permits the duplication.

N: Does not validate the invoice number, and it does not issue an error message, regardless of whether the invoice number that you enter is a duplicate.

To locate duplicate invoice numbers, run the Suspected Duplicate Payments report (R04601).

Note: The system does not validate invoice numbers for vouchers with document type NO. These vouchers are created by the Generate Reimbursements program (R03B610).

1 thru

Specify the end of the first interval used for aging data on Accounts Payable reports.

thru

Specify the end of the second interval used for aging data on Accounts Payable reports.