Setting Up the System for EDI Payments

When you create AP payment transactions for outbound EDI processing, you must create them in the standard X12 format. Additionally, you must set up your system for EDI payment processing. This table describes the additional setup that you must perform to process EDI payments:

Program	Required Setup
Supplier Master Information (P04012)	Verify the status of the Pre-Note Code option. When you process EFT payments for the first time, the Pre-Note Code option must be selected. When this option is selected, the system prints a payment for the supplier so that you can verify that the supplier's bank account information is correct before submitting a payment electronically. After you create the first payment run, the system updates the status of the Pre-Note Code option to unselected so that subsequent payment runs for the supplier will result in an electronic payment. Note: If you change any of the bank account information for a supplier, the system changes the Pre-Note Code option back to selected. Specify the payment instrument in the Payment Instrument field. Generally, you use X, Y, or Z for EDI payments, but you can specify your own payment instrument.
Bank Account Information (P0030G)	Enter your bank account information in the Bank Transit Number and Bank Account Number fields. To override the Pre-Note Code status on the Supplier Master Revision form, select the Override Supplier Pre-Note Code option on the Revise Bank Information form. If you select this option, the system generates EDI payments for all suppliers, regardless of whether the status of the Pre-Note Code option is selected. Enter the X12 information for your bank. The system populates the addendum record in the F04572OW table with this information; you can obtain this information from your bank.
Bank Account Cross-Reference (P0030A)	Enter the bank account information for the supplier in the Bank Transit Number and Bank Account Number fields.
Payment Instrument Defaults (P0417)	To produce electronic payments in the X12 format that EDI processing requires, verify that payment instruments X, Y, and Z (or the values that you specified) are set up to use P47052T as the payment print program. If you do not assign this print payment program, payment information is not written in the X12 format that EDI requires.
Next Numbers (P0002)	Assign a next number for the EDI Document Number in system 47, line 1.
Create Payment Control Groups program (R04570)	Set the processing options on the Bank Tape tab of the Create Payment Control Groups program (R04570) to cause the system to return errors if the payee bank account or X12 bank account information is not correct.