Understanding Batch Voucher Processing

Voucher batch processing is a method of converting batch voucher entries from a system external to JD Edwards EnterpriseOne software so that the vouchers can be processed as JD Edwards EnterpriseOne transactions. You can upload batch vouchers from outside sources such as PC data entry, third-party or customer systems, or electronic data interchanges (EDI).

To upload batch vouchers, you must first create a custom program that maps proper data to specific fields in the Voucher Transactions - Batch Upload table (F0411Z1) and in the Journal Entry Transactions - Batch File table (F0911Z1). Certain fields are required for the basic voucher upload process. Additional fields for discount, tax, and payment information are available to include more voucher detail in the upload. Other fields are ignored or reserved for users. If you are using the JD Edwards EnterpriseOne Advanced Cost Accounting system, you must complete additional fields in the F0911Z1 table.

After you have converted your voucher information from your external system to the proper format in the F0411Z1 and F0911Z1 tables, you run the Batch Voucher Processor Report program (R04110ZA). This program:

• Applies validation rules to existing data.

• Provides default data where necessary.

• Creates voucher information in the Accounts Payable Ledger table (F0411).

• Creates associated GL distribution information in the Account Ledger table (F0911).

• Creates associated payment records in the Accounts Payable - Matching Document (F0413) and Accounts Payable Matching Document Detail (F0414) tables if you specified payment information for your batch voucher records.

After your external vouchers have been uploaded to the F0411 and the F0911 tables, you can process them as JD Edwards EnterpriseOne transactions.

If you attempt to update either the Accounts Payable Ledger table (F0411) or the Account Ledger table (F0911) without using the batch process and the Z files, you might compromise your JD Edwards EnterpriseOne voucher information.

See also:

• "Mapping Fields in the F0411Z1 Tag Table - ARG - 04 Table (F76A30) for Argentina" in the JD Edwards EnterpriseOne Applications Localizations for Argentina Implemenation Guide.