Understanding Manual Payments Without Existing Vouchers

To create a manual payment without an existing voucher, enter a manual payment without voucher match. You might do this at the time you place an order or take delivery on product. You can enter multiple pay items for several supplier invoices; however, you must use the same invoice number for all pay items.

The system creates a voucher and a payment, both in a W type batch. It assigns the document company to match that of the voucher, and either:

• You manually assign the payment document number.

• The system assigns the payment document number from the Next Numbers table.

You can manually produce the payment or have the system print the payment for you. If you have the system print the payment for you, you must do so before posting.

If you choose to cancel the payment record before the voucher GL distribution form has appeared, you receive a warning on the Enter Voucher - Payment Information form that a W type batch must have both a voucher and a payment record that pays that voucher. If you click cancel again after receiving the warning, the system displays the Supplier Ledger Inquiry form. Neither a voucher record nor a payment record are created.

You can enter a manual payment without voucher match using the Standard Voucher Entry program (P0411) or the Speed Voucher Entry (P0411SV) program.

Several restrictions apply to entering manual payments using the Speed Voucher Entry program. You cannot:

• Change, delete, or void manual payments.

• Enter multiple pay items or multiple supplier invoices.

• Create or use model journal entries.

• Override the GL bank account.

The processing options for the Payment Without Voucher Match program and the Speed Payment Entry program are the same as the Standard Voucher Entry and Speed Voucher Entry programs, respectively.