Understanding Supplier Setup

The information that you set up for suppliers must meet the CRA specifications for T5018 forms. As part of the T5018 process, you must review address book records for suppliers to ensure that you have the necessary information and that the information meets CRA requirements. You should begin preparing for T5018 processing early enough to review address book records, enter corrections, and still meet the T5018 deadline. Ensure that you allow sufficient time to research and update records. If supplier information is incorrect, the CRA might reject the returns and impose fines for each incorrect T5018.

For each supplier that is eligible for T5018 processing, you must specify this Who's Who information in the address book record:

• Legal name that the system stores in the F0111 table.

• Mailing name and address that the system stores in the F0116 table.

• Identification number (Account number or SIN) that the system stores in the F0101 table.

You might also need to provide this information:

• Default value for Address Book category code (01/07) if you use category code 07 for the A/P Ledger method.

• Foreign supplier, if the mailing address is outside of Canada.

• Tax relationships, if you need to combine suppliers with duplicate tax IDs.

Supplier information is stored in these tables:

• Address Book Master (F0101)

• Address Book - Who's Who (F0111)

• Address Book - Contact Phone Numbers (F0115)

• Address by Date (F0116)

• Supplier Master (F0401)