Understanding Suppliers with Duplicate Tax IDs

You might have several suppliers owned by a single company or legal entity that share the same tax ID. You must prepare a T5018 return for the legal entity, not for the individual suppliers. This means that you must combine the amounts that you paid to the suppliers into one sum and report the combined amount on the legal entity's T5018 return.

For example, Anderson Home Improvements (a supplier) owns Anderson Carpet Cleaning (another supplier). Although you made payments to both suppliers, you must create a T5018 return only for the legal entity, Anderson Home Improvements.

To combine amounts for suppliers, enter the supplier number of the legal entity in one of the Address Number fields on the Related Address tab of the Address Book Revision form. In the preceding example, you would enter the address book number for Anderson Home Improvements in one of the Address Number fields in the address book record for Anderson Carpet Cleaning. Then when you run the Payroll Build T5018 Workfile program (R77603) for Payroll and the Build T5018 Workfile - A/P program (R04614) for AP, you would specify in a processing option the field to use to combine amounts for one legal entity.

Important:

You must use the same address number field to specify related address consistently on address book records for suppliers and companies for the system to combine supplier payments properly.