1. Accounts Payable Implementation Guide
  2. Understanding the Edit/Create Voucher Program

Understanding the Edit/Create Voucher Program

Run the Edit/Create Voucher program to transfer inbound EDI vouchers to the Voucher Transactions - Batch Upload and the Journal Entry Transactions - Batch File tables (F0411Z1 and F0911Z1) without matching the voucher to a purchase order.

You can run this program in proof or final mode.

In proof mode, the system produces the Inbound EDI Voucher Edit/Create report that you use to review transactions and correct errors before running the program in final mode.

If you set up your system to use the alternate tax rate area assignment functionality, the system retrieves the alternate tax rate/area according to your setup. See "Setting Up Alternate Tax Rate/Area Assignment Functionality" in the JD Edwards EnterpriseOne Applications Tax Processing Implementation Guide.

In final mode, the system:

  • Copies the voucher information from the EDI interface tables into the F0411Z1 table.

  • Creates corresponding transactions in the F0911Z1 table.

  • Determines the GL distribution account number using a specific hierarchy.

  • Prints the Inbound EDI Voucher Edit/Create report. This report prints the gross and open amounts of each voucher. The system prints any errors that it detects on the report.

  • Updates the Processed (Y/N) field (EDSP) on the transactions in the inbound EDI interface tables.

When the system determines the GL distribution account number when you run the program in final mode, the system uses this hierarchy:

  1. If the EDI transmission provides an account number, the system uses this account number.

    If the EDI transmission does not provide an account number, the system searches for the supplier's default account number in the F0401 table and uses it.

  2. If you activate voucher logging in the processing options, the system searches the automatic accounting instructions (AAIs) for the item PP.

    The account number that is set up in this AAI item overrides the account number that is entered in the EDI transmission. If the AAI item PP is not set up, the system prints an error on the report.

  3. If you do not activate voucher logging, and the EDI transmission does not provide the account number, and a default expense account does not exist in the F0401 table, the system searches for the AAI item PP and uses the account number that is set up for this item.

    If the AAI item PP is not set up, the system prints an error on the report.