1. Accounts Payable Implementation Guide
  2. Understanding the Mapping Requirements for Processing Inbound EDI Vouchers

Understanding the Mapping Requirements for Processing Inbound EDI Vouchers

To process vouchers received through EDI, you must understand the mapping requirements of the voucher at the time the transactions are received.

These EDI tables are used to receive EDI voucher transmissions:

  • EDI Invoice Header - Inbound (F47041)

  • EDI Invoice Detail - Inbound (F47042)

  • EDI Invoice Summary - Inbound (F47044)

You can receive multiple vouchers in a single EDI transmission, and each voucher can have multiple pay items. The system differentiates vouchers and their related pay items by using these key fields:

  • EDI Document Key Company (EDKCO)

  • EDI Document Number (EDOC)

  • EDI Document Type (EDCT)

To successfully process EDI vouchers, complete these fields in these tables:

  • EDI Invoice Header - Inbound (F47041)

    • EDI Document Key Company (SYEDKCO)

    • EDI Document Number (SYEDOC)

    • EDI Document Type (SYEDCT)

    • EDI Line Number (SYEDLN)

    • EDI Transaction Set Number (SYEDIST)

      Enter 810 for inbound voucher transactions.

    • EDI Send/Receive Indicator (SYEDER)

      Enter R for inbound EDI voucher transactions.

    • Company (SYCO)

    • Address Number (SYAN8)

    • G/L Date (SYDGJ)

  • EDI Invoice Detail - Inbound (F47042)

    • EDI Document Key Company (SZEDKCO)

    • EDI Document Number (SZEDOC)

    • EDI Document Type (SZEDCT)

    • EDI Line Number (SZEDLN)

    • EDI Transaction Set Number (SZEDIST)

      Enter 810 for inbound voucher transactions.

    • EDI Send/Receive Indicator (SZEDER)

      Enter R for inbound EDI voucher transactions.

    • Company (SZCO)

    • Account Number (SZANI)

      Enter the GL distribution account number, or leave this field blank for the system to assign the account number. You cannot enter more than one GL distribution account number for a voucher pay item.

    • Gross Amount (SZAG)

    • Enter the amount of the voucher pay item.

    • Open Amount (SZAAP)

      Enter the amount of the voucher pay item. The value of the open amount must equal the value of the gross amount. You cannot process partially paid vouchers.

  • EDI Invoice Summary - Inbound (F47044)

    • EDI Document Key Company (SWEDKCO)

    • EDI Document Number (SWEDOC)

    • EDI Document Type (SWEDCT)

    • EDI Line Number (SWEDLN)

    • EDI Transaction Set Number (SWEDIST)

      Enter 810 for inbound voucher transactions.

    • EDI Send/Receive Indicator (SWEDER)

      Enter R for inbound EDI voucher transactions.

    • Company (SWCO)

    • Address Number (SWAN8)

    • Gross Amount (SWAG)

      Enter the total amount of the voucher.

    • Open Amount (SWAAP

      Enter the total amount of the voucher. The value of the open amount must equal the value of the gross amount. You cannot process partially paid vouchers.

See also: