Understanding the Process to Copy Payments to a Diskette

When you write payments, the payment instrument can be an electronic format. In this case, writing payments creates bank tape tables rather than printed payments. You must copy these tables to a diskette to send the information to a financial institution.

Copying payments to a diskette consists of:

• Reviewing and changing the status and detail for a tape table.

• Copying a tape table to a diskette.

Typically, your MIS department presets the detail for a tape table. You should not change this information unless you are instructed to do so. You can, however, change many format specifications before copying the table to a diskette.

You can recopy a bank table to a diskette if you have not deleted the table. This might be necessary if, for example, your financial institution loses the original diskette.

When you create a new bank tape table, you do not overwrite an existing table. The A/P Payment Tape (F04572OW) table is a multimember table, which means that each version (payment group) is a separate table. The system does not automatically delete records in the table. Instead, you must delete the record using the Copy Bank Tape to Tape form. Do not do this until you verify that your bank has received the bank diskette.