1. Accounts Payable Implementation Guide
  2. Vouchers

Vouchers

Supplier Number

The system displays the name of the supplier next to this field. When you click the supplier name, the system displays the Address Book Revision form for the supplier.

Credit Message

Enter a value that exists in the Address Book Credit Messages (00/CM) UDC that indicates the credit status of a customer or supplier. Examples are:

1: Over credit limit

2: Requires purchase order

3: Not on contract maintenance agreement

The credit message displays on inquiry and transaction entry forms in the JD Edwards EnterpriseOne Accounts Payable, JD Edwards EnterpriseOne Sales Order Management, and JD Edwards EnterpriseOne Procurement systems. The system displays the temporary credit message in the JD Edwards EnterpriseOne Accounts Receivable system.

Factor/Special Payee

Enter a number from the address book that identifies a special payment address for accounts payable.

This number must exist in the F0101 table for validation purposes. If you leave this processing option blank on an entry form, the system supplies the primary address from the Address Number field.

Parent Number

Enter the address book number of the parent company. The system uses this number to associate a particular address with a parent company or location. Any value that you enter in this processing option updates the Address Organizational Structure Master table (F0150) for the blank structure type. This address number must exist in the F0101 table for validation purposes. Examples of address book records that would have a parent number include:

  • Subsidiaries with parent companies.

  • Branches with a home office.

  • Job sites with a general contractor.

The parent/child relationship that is created by entering a value in this field is used for reporting purposes only in the JD Edwards EnterpriseOne Accounts Payable system. Voucher and payment processing do not use the parent number field or a parent/child relationship.

Approver Number

Enter the address number of the individual who is authorized to approve voucher logging transactions. This address number must exist in the F0101 table for validation purposes.

Default Code

Enter the code that indicates the currency that is used by the supplier. The system uses this code as the default currency when you enter vouchers for the supplier. You can override the default currency when you enter a voucher. If you leave this field blank, you can either assign the currency code when you enter a voucher or let the system assign the currency code of the voucher company.

A/B Amount Code (address book amount code)

Enter the currency in which amounts are stored in the address book record. For example, enter the currency for amounts for the credit limit, amounts invoiced this year, amounts invoiced prior year, and so on. The currency that you specify is used to record and store transaction history.

Hold Payment

Enter the code that specifies whether to hold payment of outstanding vouchers and prevent entry of new vouchers for the supplier. The hold code applies only to the supplier on a voucher. The hold code does not apply when the supplier is a payee on a different supplier's account. Values are:

1 or Y: Hold payment of outstanding vouchers and prevent entry of new vouchers for this supplier.

2: Hold payment of outstanding vouchers, but enable entry of new vouchers for this supplier.

N: Enable payment and voucher entry. This is the default value.

To hold payment of an individual voucher, rather than all outstanding vouchers, use a payment status code of H when entering the voucher.

Float Days

Enter the number of days between the check date and the bank deposit date for checks written to a supplier. The value is manually entered and is informational only; the system does not calculate the value.

By Supplier, By Pay Item, By Voucher, By Contract

Select an option to specify whether the system prints checks by supplier, pay item, voucher, or contract.