Apply

These processing options specify how the system applies the receipt to the invoice.

1. Processing Unearned Discounts

Specify the method for processing unearned discounts (discounts taken by the customer after the discount due date has passed). This processing option is valid only when you enter 1 for the Less Available Discount processing option on the Matching tab. Values are:

Blank: Allow unearned discounts.

1: Create a write-off for the unearned discount.

2: Create a chargeback for the unearned discount

3: Partially pay the invoice; leave the invoice open for the discount amount

4: Create a deduction

Write-off Reason Code

Specify the reason code to assign to write-offs that the system creates for unearned discounts. Use this processing option only when you set the processing option for Processing Unearned Discounts to 1. Valid write-off reason codes are defined in UDC 03B/RC. You must also set up a corresponding AAI item RAxx (where xx is the reason code] to specify the write-off account to use.

Chargeback Reason Code

Specify the reason code to assign to chargebacks that the system creates for unearned discounts. Use this processing option only when you set the processing option for Processing Unearned Discounts to 2. Valid chargeback reason codes are defined in UDC 03B/CB.

Note: If the system generates a stand-alone chargeback, the G/L offset field is blank. If the receipt pays only one invoice and the system generates a chargeback, it uses the offset account that was assigned to the invoice from which the chargeback originated.

Deduction Reason Code

Specify the reason code to assign to deductions that the system creates for unearned discounts. Use this processing option only when you set the processing option for Processing Unearned Discounts to 4. Valid deduction reason codes are defined in UDC 03B/CR. You must also set up a corresponding AAI item RN to specify the deduction suspense account to use.

3. Grace Days

Specify the number of days to add to the discount due date to extend the eligibility of an available discount.

4. Discount Reason Code

Specify the discount reason code that the system uses when discounts are taken. The discount reason code that you enter must exist in UDC 00/DE. You must also set up a corresponding AAI item (RKDxx where xx is the reason code) for each discount reason code that you specify.