Date

This processing option is used to invoke the "as of" process feature.

1. Date - As Of

Specify the as of date when you must produce a report as of a specific date. A common mistake is to use this date as the aging date, which dramatically increases report processing time.

When using as of date processing, the system recalculates open invoice amounts as of the date you enter. The system reads the G/L date of the receipt to determine whether the invoice has been paid. If the G/L date of the receipt is after the as of date entered, the system considers the invoice open and includes it on the report. If the G/L receipt date is on or before the as of date entered, the system considers the invoice closed and does not include it on the report.

For example, suppose you enter an invoice with a G/L date of June 15, 2008 that is paid by a receipt with a G/L date of July 10, 2008. If the as of date is June 30, 2008, the invoice shows as open on the report. This is useful if a customer requests a report for a specific date or for a date other than the date that the report was originally processed.

Note: To determine whether an invoice was open as of a specific date, do not limit data selection using payment status or open amount. There is a demo version provided for this purpose.

2. Pre-Activity As Of

Specify whether pre-activity receipt amounts print on the report. Values are:

Blank: Normal "as of" processing

1: The system includes all selected invoices for "as of" processing, and any payment activity that is prior to the invoice G/L Date is reflected in the Open Amount column with a sign opposite of the Original Amount.