Designating a Draft as NSF (Full or Partial)

Access the Void/NSF Draft form.

To designate a draft as NSF (full or partial):

1. Complete the G/L Date and Reason Code fields.

2. To specify a partial NSF, select the Partial NSF option and complete the NSF Amount field. If you are specifying a full NSF, skip this step.

3. To specify renewal information, complete the Renewal, Draft Number, Draft Date, Draft Due Date, Payment Instrument, and Exchange Rate fields.

   The system creates a new draft and applies it to the open invoices or to the newly created chargeback record, depending on whether you specified a partial NSF.

4. To create a journal entry for bank fees, select the Journal Entry option.

5. To create a journal entry with VAT (value added tax), select the Journal Entry With VAT option.

6. To create an invoice to charge the customer for bank fees, select the Invoice Entry option.

7. Click OK.

8. If you specified a partial NSF, the system displays the Create Standalone Payment form. Complete the Customer, Customer Reference, Chargeback Reason Code, and Chargeback G/L Offset fields and click OK.

9. If you specified draft renewal, the Draft Entry form displays the new draft that was created and the open invoice or chargeback. On Draft Entry, you can change invoice information as necessary.

   • NSF Amount (insufficient funds amount)

     Enter the amount of insufficient funds. This field is displayed if you select the Partial NSF option When you complete this field, the system creates a partial NSF document type NP for the insufficient amount in the F03B11 table. If do not select the Partial NSF option, the system re-opens the invoices paid by this draft for the full amount applied to the draft.

     The system creates a chargeback invoice for the amount specified in this field.

     You can enter an amount up to (but not including) the total amount of the draft. When you use a foreign currency, this field is displayed as Foreign NSF Amount.

   • Customer Reference

     Enter an alphanumeric value to be used as a cross-reference or secondary reference number. Typically, this is the customer number, supplier number, or job number.

   • Chargeback Reason Code

     Enter the code that identifies the reason that a chargeback was generated for an invoice during receipt entry. Typical chargeback reason codes are:

     DA: Disputed amounts.

     DD: Unearned (disallowed) discount amount.

     Note: The system does not accept blank as a value, even if it is defined in the user defined code table.

   • Chargeback G/L Offset

     Enter the code that indicates the A/R trade account that you want the system to use when you post the chargeback. To locate the account, the system concatenates this code to the AAI item RC. The system uses this hierarchy to locate the A/R trade account to use for the chargeback record:

     • If you use multicurrency, the system searches for RCxxx, where xxx is the currency code for the receipt.

     • If the system does not locate the AAI, it uses RCxxx,x where xxxx is the value in the Chargeback G/L Offset field.

     • If the system does not locate the AAI, it uses RC for company 00000.