Entering Recurring Invoices
Access the Standard Invoice Entry form.
To enter recurring invoices:
Enter the necessary header information.
From the Form menu, select Recurring Invoice.
On Recurring Invoice, complete the Recur Frequency (recurring frequency) and Number of Payments fields, and click OK.
On Standard Invoice Entry, complete the necessary detail fields, and click OK.
If you add an invoice with multiple pay items, the system adds the recurring information to each pay item. You can override the recurring information as necessary.
Important: When a recurring invoice contains multiple pay items with different frequencies and number of payments, the transaction might become out of balance when you run the Recycle Recurring Invoices program (R03B8101). For example, you enter a recurring invoice with two pay items. The first pay item for 1,000.00 contains a recurring frequency of monthly (MO) and a number of payments of 12. The second pay item for 25.00 contains a recurring frequency of quarterly (QT) and a number of payments of 4. When you recycle the invoice pay item with the MO frequency, the system allocates the G/L distribution amount of both pay items (1,025.00) on the newly generated invoice amount causing the transaction to be out of balance by 25.00.Complete the necessary G/L distribution information.
Recur Frequency (recurring frequency)
Enter the code to specify the time interval between which the system creates transactions. Valid recurring frequency values are:
MO: Monthly
AN: Annually
WK: Weekly
QT: Quarterly
SA: Semiannually
BW: Biweekly
Number of Payments
Enter the number of recurring invoices that the system processes. This number includes the original transaction that you enter. For example, if you enter 12, the system processes the transaction 11 additional times, reducing the value of the number of payments by 1 each time it creates a new transaction. When this field contains a value of 1, the system does not create a new transaction. Instead, the system clears the field.