Process

These processing options specify whether to enable invoices to be paid when the status is not approved (A) and whether the system creates summarized or detailed Account Ledger records (F0911) when the receipt is posted.

1. Pay Only Approved Invoices

Specify whether to enable receipts to be applied to all invoices or only approved invoices (invoices with a pay status of A). Values are:

Blank: Pay all invoices.

1: Pay only approved invoices.

2. Journal Entry Creation Method

Specify whether the post program creates one summarized journal entry for the batch of receipts entered, or one journal entry for each receipt. The system assigns the value that you enter in this processing option to the A/R Post field (ISTR) in the F03B13 table. The post program uses this value to create the journal entry records. Values are:

Blank: Summarized journal entries. The system creates one journal entry with the document type RK for each batch of receipts that you post. The system assigns the receipt batch number as the document number of the journal entry. To use this method, you must also ensure that:

• The offset method in the A/R Constants is equal to B (batch mode).

• The batch does not contain any foreign transactions.

Otherwise, the system creates journal entries in detail.

1: Detail journal entries. The system creates one journal entry with the document type RC for each receipt in the batch. The system uses Next Numbers for journal entry documents (system 09) to assign the document number to the receipt journal entry.

To provide an audit trail, the system updates these fields in the Receipts Detail table (F03B14) with the journal entry information:

• JE document type (RZDCTG)

• JE document number (RZDOCG)

• JE document company (RZKCOG)