Process

These processing options specify guidelines for processing drafts, such as whether you want to process them in proof or final mode, whether you want the system to create journal entries in detail or in summary, how you want the system to assign the draft number, and so forth.

1. Process Mode

Specify whether to run the program in proof or final mode. In proof mode, the system generates a draft report. In final mode, the system generates a report and updates the F03B13, F03B14, and F03B11 tables with draft records. Values are:

Blank: Proof mode

1: Final mode

2. Summary/Detail

Specify whether the system generates one draft per invoice (detail) or one draft per customer or payor for each invoice due date (summary). Values are:

Blank: Detail drafts. The system creates one draft for each invoice.

1: Customer summary draft. The system creates one draft per customer for each group of invoices that have the same due date.

2: Payor summary draft. The system creates one draft per payor for each group of invoices that have the same due date.

3. Negative Draft

Specify whether the system generates drafts for a negative (credit) amount. Values are:

Blank: Do not generate negative drafts.

1: Generate negative drafts.

4. Draft Number

Specify whether the system assigns the draft number from the Next Numbers system or uses the statement number. Values are:

Blank: Use Next Numbers. The system uses the internal document number of the draft (R1) to populate Receipt Draft Number field in the F03B13 and F03B14 tables.

1: Use the statement number. The system uses the statement number from the Control/ Statement field of Customer Ledger table (F03B11) to populate Receipt Draft Number field in the F03B13 and F03B14 tables.

Note: The internal document number of draft (R1) in the F03B11 table is always a Next Number.

5. Open Amount

Specify whether to create invoice draft documents (R1) with an open amount in the F03B11 table. The setting of this processing option controls whether you can select the draft for aging. When you create a draft without an open amount, you use that record as a placeholder only, and you cannot select it for payment or aging. Values are:

Blank: Create draft invoices (R1) with an open amount.

1: Create draft invoices (R1) without an open amount.