Setting Data Selection for Convert Unapplied Receipts to Credit Memos (R03B620)

The system does not pass the data selection from the Convert Unapplied Receipts to Credit Memos program to the Credit Reimbursements program. Therefore, if you set the processing option in the Convert Unapplied Receipts to Credit Memos program to run the Credit Reimbursements program automatically, you must set the data selection in the Credit Reimbursements program before running the Convert Unapplied Receipts to Credit Memos program.

For example, if you set the data selection in the Convert Unapplied Receipts to Credit Memos program by company or customer, you may want to set the data selection in the Credit Reimbursements program by the same company or customer. By using the same data selection for both programs, you ensure that the system processes the correct records.

You should note that setting data selection by batch is not recommended because the Convert Unapplied Receipts to Credit Memos program sets data selection based on the Unapplied Receipts (RU) batch, and the Credit Reimbursements program sets data selection based on the Credit Memo (default RM) batch. If you set the processing option in the Convert Unapplied Receipts to Credit Memos program to run the Credit Reimbursements program automatically, you cannot set the data selection by batch number in the Credit Reimbursements program because you do not know what the Credit Memo (RM) batch number is because the system has not generated it yet.

If you do not set the processing option in the Convert Unapplied Receipts to Credit Memos program to run the Credit Reimbursements program automatically, you can wait until the Convert Unapplied Receipts to Credit Memos program generates an RM batch number and then you can use that RM batch number in the data selection for the Credit Reimbursements program.

Warning:

Do not set data selection for both the Convert Unapplied Receipts to Credit Memos program and the Credit Reimbursements program to use the RU batch number. The Credit Reimbursements program uses the RM (credit memo) batch number, not the RU (unapplied receipts) batch number.