Understanding Credit Reimbursement Generation

Two versions of the Credit Reimbursements program (R03B610) are available: one for proof mode and one for final mode. To print a list of eligible documents, use the version for proof mode. The system generates a separate reimbursement record for each customer, company, and currency combination, and prints it on the report.

To process credit reimbursements, select documents from the list of eligible documents and run the version in final mode. The system:

• Creates a receipt in the Receipts Header (F03B13) and Receipts Detail (F03B14) tables to close the selected invoices.

• Creates a batch of receipts (batch type RB), which you must post.

  When you post the receipt batch, the system debits the A/R trade account and credits the suspense account specified by the AAI item NC.

• Changes the pay status on the invoices to P (paid).

• Creates a voucher in the Accounts Payable Ledger table (F0411) with a document type NO.

  Note: The system does not create vouchers with tax information from the credit memo.

• Creates a batch of vouchers (batch type V), which you must post.

  When you post the voucher batch, the system credits the A/P trade account and debits the suspense account specified by the AAI item NC.

A zero balance in the suspense account indicates that both batches posted successfully. A nonzero balance indicates that a problem exists in posting one of the two batches.

Note: The system does not include these invoice documents in the credit reimbursement process:

• Unapplied Receipts (RU)

• Drafts (R1)

• Deductions (R5)

To review the process to reimburse unapplied receipts, wee Converting Unapplied Receipts to Credit Memos.