Understanding Draft Approval and Posting
After you enter drafts, you must approve them and post them to the general ledger to update the appropriate account information. Depending on the organization's policy, batches might require management approval before you can post them. The process to review and approve batches is the same regardless of the batch type. The batch type for draft batches is DB.
Because the system creates all the entries to the Account Ledger table (F0911) when you post drafts, balancing errors occur only when the post program is interrupted. If the post program is aborted before it completes, run the post program again to delete the entries that the system created, and then run the post program a third time to create new entries.
During the post, the system:
Selects unposted receipt transactions from these tables:
F03B13
F03B14
Edits and verifies each transaction
If no errors occur, the system:
Debits and credits the appropriate accounts in the Account Ledger table (F0911).
The account that the system debits depends on the draft status.
Creates automatic offsets to the A/R trade account in the F0911 table.
Creates automatic entries to the discount, write-off, chargeback, or deduction account, if applicable.
Updates balances in the Account Balances table (F0902).
Marks the transactions as posted (P) in the F0911 table.
Updates the F03B14 table with a D in the Posted Code field
Note: The system does not update the record in the F03B13 table until the draft is collected and posted. If the draft is posted after acceptance and remittance, the system does not update the Posted Code field.Updates the status of the Batch Control Records table (F0011) to D.
You can also post drafts using the Draft Journal Review program (P0011).