Understanding Receipt Posting
After you enter receipts, you must approve them and then post them to the general ledger to update the appropriate account information. Depending on the organization's policy, management approval might be required before you can post receipt batches. The process to review and approve batches is the same regardless of the batch type.
Because the system creates all of the entries to the Account Ledger table (F0911) when you post receipts, balancing errors occur only when the post program is interrupted. If the post program is aborted before it completes, run the post program again to delete the entries that the system created, and then run the post program a third time to create new entries.
During the post, the system:
Selects unposted receipt transactions from these tables:
F03B13
F03B14
Validates each transaction.
If no errors occur, the system:
Debits the appropriate bank account for the receipt amount, which creates bank deposit records in the F0911 table.
Creates automatic offsets (credits) to the A/R trade account in the F0911 table.
Creates automatic entries to the discount, write-off, chargeback, or deduction accounts, if applicable.
Updates balances in the Account Balances table (F0902).
Marks the transactions as posted (P) in the F0911 table.
Updates the F03B13 and F03B14 tables with a D in the Posted Code field.
Updates the status of the Batch Control Record table (F0011) to D.
You can also post receipts from the Work With Batches form that you access when you select the Receipts Journal Review or Real Estate Journal Review program (P0011), located on the same menu as the post program.